Office Administrator

Glass Doctor Of North Texas•Carrollton, TX

13d•$17 - $26

About The Position

Glass Doctor of North Texas is hiring an Office Administrator for a fast-paced role with varied administrative, bookkeeping-support, fleet-coordination, onboarding, IT first-response, and office-operations duties. Core processes are documented in ClickUp instructions, and a team is available to provide support. The position involves frequent interaction with technicians, managers, vendors, walk-in customers, and other teammates. The Office Administrator supports daily payment processing and bookkeeping tasks; maintains vehicle and asset records; coordinates vehicle repairs and fleet transitions; prepares equipment for new hires and collects it during departures; responds to everyday technology issues; and helps keep meetings, supplies, vendors, and office spaces organized across five DFW locations. The role also includes greeting showroom visitors and assisting with customer pickups. The schedule is Monday through Friday, 7:30 a.m. to 4:30 p.m., with work continuing until the job is complete. Pay is $17–$26 per hour, based on experience. Offers are contingent on a background check and drug screen. The employer states that it is an equal opportunity employer.

Requirements

Valid driver's license and reliable transportation for occasional bank and errand runs.
Comfort with bookkeeping basics, including deposits, petty cash, and receipts.
Comfort with technology, including Microsoft 365 and iPads, and ability to learn new software quickly.
Ability to manage multiple tasks, pay close attention to details, follow documented processes, meet deadlines, and communicate with varied people.
Ability to drive company and personal vehicles for work-related errands and vehicle transfers.
Ability to lift and carry up to 30 pounds and move around the office, shop, and showroom throughout the day.

Nice To Haves

Ideally, at least two years of experience in office management, office administration, or operations support; this is preferred but not required.
QuickBooks experience.
Fleet or vehicle coordination experience.
Experience with ClickUp, ServiceTitan, and Asset Panda.

Responsibilities

Scan and deposit customer checks daily and reconcile payments reported from the field.
Manage petty cash, issue meeting and review payouts, maintain a log, and reconcile with the outside bookkeeping team.
Enter and code credit card receipts in QuickBooks.
Maintain current driver and vehicle assignments in fleet tracking systems.
Complete vehicle intake and disposal checklists, including insurance, plates, toll tags, fuel cards, and tracking devices.
Schedule vehicle repairs, recalls, tows, and body shop visits with fleet partners and the shop team.
Complete new-hire and termination checklists, including setting up iPads and laptops, assigning equipment, and collecting returns.
Maintain accurate inventory of iPads, laptops, and uniforms in Asset Panda.
Provide first-response help for everyday technology issues such as Wi-Fi, iPads, and logins, escalating to IT when needed.
Prepare weekly retail and specialist meetings by building slide decks, setting up the room, and preparing payouts.
Order supplies and uniforms and keep the office, breakroom, and showroom stocked and organized.
Coordinate printer, alarm, internet, and building-maintenance vendors across five DFW locations.
Greet showroom walk-ins and assist with customer pickups.
Drive company and personal vehicles for bank runs, errands, and moving vehicles between locations.
Lift and carry supplies, uniforms, and equipment weighing up to 30 pounds, and move around the office, shop, and showroom throughout the day.