Office Administrator

Frank Calandra Jennmar Services•Winchester, KY

25d

About The Position

The Office Administrator coordinates and performs office and administrative support tasks to help ensure the efficient, timely manufacture of ventilation and ground control products for the mining and tunneling industries. The role follows standard production and quality assurance (ISO) procedures and customer satisfaction practices. The position supports personnel administration, payroll and benefits processing, ERP data entry, office operations, bookkeeping, communications, and recordkeeping. It also requires accurate work, independent judgment within established internal control procedures, and effective collaboration with employees, vendors, and customers.

Requirements

High school diploma or GED.
At least two years of administrative support experience.
Personable, outgoing verbal and written communication skills for communicating with diverse groups.
Ability to perform business math functions, including basic algebra and computing rates and ratios.
Planning and detail-oriented organizational skills to prioritize work and use time efficiently while completing accurate work within required timeframes.
Ability to work independently with minimal supervision while following established internal control procedures.
Dependability and consistent attendance and punctuality.
Clerical perception for entering and verifying purchasing, inventory, sales, and dispatch transactions.
Proficient knowledge of Microsoft Office and computerized data-entry systems.
Team mentality and ability to work with a wide range of people.
Close visual acuity, near vision, fine manipulation, multiple-limb coordination, and ability to lift light-to-medium loads up to 25 pounds.

Nice To Haves

Associate degree in business.
CAP credential.
Knowledge of the Ross Enterprise Resource Planning (ERP) system.

Responsibilities

Submit employment processing paperwork for new and current hourly and salaried personnel to the corporate human resources department.
Assign hourly employee badge numbers and enter them into the time clock system.
Submit required data for weekly corporate payroll processing on time.
Compile and submit employee benefits paperwork to the corporate human resources department within the required timeframe.
Provide personnel information to authorized employees at the plant site and corporate headquarters.
Enter materials requisitions, material receipts, and sales order and dispatch information into the Ross ERP system.
Coordinate administrative tasks and operational activities to support efficiency and compliance with company policies.
Manage phone calls and correspondence, including email, letters, and packages, with internal teams, outside vendors, and customers.
Support budgeting and bookkeeping procedures.
Create and update records and databases containing personnel, financial, and other data as required.
Track office supplies and place orders when necessary.
Compile and submit required reports to authorized employees.