Office Administrator

Aprio•Topeka, KS

18d

About The Position

Aprio is seeking an Office Administrator to provide high-level administrative and client support for a local office. The role supports the smooth and efficient flow of daily operations and serves as a central point of contact for clients and internal team members. The successful candidate brings strong organizational skills, a solutions-oriented mindset, and a commitment to exceptional service in a collaborative, fast-paced professional environment. The role offers an opportunity to contribute to office operations and the client experience, collaborate with tax professionals and support staff, and strengthen skills in administration, client service, and data management. Aprio describes a supportive team environment with opportunities for continued professional development.

Requirements

High school diploma or equivalent.
Excellent verbal and written communication and interpersonal skills.
Strong organizational skills and keen attention to detail.
Professional demeanor and a client-centric approach.
Ability to handle confidential information with discretion and integrity.
Effective time management and ability to prioritize tasks and meet deadlines.
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
Experience with calendar and scheduling management tools.
Familiarity with electronic document management and filing systems.
Basic data entry skills with accuracy and attention to detail.
Ability to learn and navigate firm-specific platforms and software.

Nice To Haves

Additional education or certification in office administration.
Previous experience in a receptionist or administrative role.
Familiarity with tax software, such as CCH or Thomson Reuters.
Knowledge of tax-related terminology.

Responsibilities

Provide administrative support to the office, including calendar management and meeting coordination.
Maintain electronic and paper filing systems for client records and office documents.
Accurately enter client information into relevant software and databases.
Organize and archive client files in accordance with established procedures.
Assist in preparing and processing tax-related documents and forms.
Conduct data management and project cleanup within applicable systems.
Support front desk and receptionist functions, including mail distribution, postage, and interoffice mail services.
Assist clients with inquiries and appointments while protecting confidentiality and handling sensitive information with discretion.
Collaborate with tax professionals and support staff to facilitate efficient office operations.
Communicate client appointments and special instructions to tax preparers.
Undertake ad-hoc tasks and additional duties as assigned to support overall office objectives.
Demonstrate initiative and accountability in managing daily responsibilities with minimal direction.
Maintain composure and professionalism and take a solutions-oriented approach in a fast-paced, client-facing environment.
Collaborate with a team-first mindset and build positive, trustworthy relationships with clients, visitors, and internal team members.
Follow through on commitments and proactively communicate the status of open items.
Adapt to shifting priorities while maintaining consistency and quality of work.

Benefits

Medical, dental, and vision insurance beginning on the first day of employment.
Flexible Spending Account and Dependent Care Account.
401(k) with profit sharing.
9+ holidays and a discretionary time-off structure.
Parental leave for primary and secondary caregivers.
Tuition Assistance Program and CPA support program with a cash incentive upon completion.
Discretionary incentive compensation based on firm, group, and individual performance.
Incentive compensation related to origination of new client sales.
Wellness program.
Flexible working environment, including remote and hybrid options.
Competitive compensation.
Opportunities for continued professional development, learning, and advancement.