Office Administrator

Frank Calandra Jennmar Services • Winchester, KY

24d

About The Position

The Office Administrator coordinates and performs office and administrative support tasks to help ensure the efficient manufacture of ventilation and ground control products for the mining and tunneling industries. The role supports timely work in accordance with standard production and quality assurance (ISO) procedures and customer satisfaction practices.

Requirements

• High school diploma or GED.
• At least two years of administrative support experience.
• Personable, outgoing verbal and written communication skills to communicate with diverse groups.
• Ability to perform business math functions, including basic algebra and calculating rates and ratios.
• Planning, detail-oriented organizational skills to prioritize work and use time efficiently while completing accurate work within required timeframes.
• Ability to work independently, follow established internal control procedures, and work with minimal supervision.
• Dependability and consistent attendance and punctuality.
• Clerical perception and ability to enter and verify purchasing, inventory, sales, and dispatch transactions.
• Proficient knowledge of Microsoft Office and computerized data-entry systems.
• Team-oriented approach and ability to work with a wide range of people.
• Close visual acuity, near vision, fine manipulation, and multiple-limb coordination.
• Ability to lift light to medium loads of up to 25 pounds.

Nice To Haves

• Associate’s degree in business.
• CAP credential.
• Knowledge of the Ross Enterprise Resource Planning (ERP) system.

Responsibilities

• Submits employment processing paperwork for new and current hourly and salaried personnel to corporate human resources.
• Assigns hourly employees badge numbers and enters them into the time clock system.
• Submits required data on time for weekly corporate payroll processing.
• Compiles and submits employee benefits paperwork to corporate human resources within required timeframes.
• Provides personnel information to authorized employees at the plant site and corporate headquarters.
• Enters materials requisitions, received materials, and sales orders into the Ross ERP system, including dispatching sales orders.
• Coordinates administrative tasks and operations activities to promote efficiency and compliance with company policies.
• Manages phone calls and correspondence, including email, letters, and packages, with internal teams, vendors, and customers.
• Supports budgeting and bookkeeping procedures.
• Creates and updates personnel, financial, and other records and databases as required.
• Tracks office supplies and places orders when necessary.
• Compiles and submits required reports to authorized employees.

Benefits

• Medical coverage with a standard PPO plan, deductibles as low as $1,500, and wellness credit up to $750.
• Voluntary 401(k) plan with company match up to 12%.
• Voluntary dental and vision plans.
• Free telemedicine services.
• Basic life insurance and short-term disability coverage.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED