Office Administrator

Breg Careers•Indianapolis, IN

18d•Onsite

About The Position

Breg is seeking an Office Administrator at its Distribution Center in Indianapolis. The role provides reception, general office coordination, and administrative support to the Operations team and day-to-day site activities. The administrator helps maintain a professional workplace, coordinates events and meetings, and supports vendor and supplier invoice and purchase order processing. The position calls for an organized, collaborative professional who communicates effectively and can plan, execute, control, and deliver work in a changing business environment. The role also expects professional conduct in internal and external relationships, adherence to company policies and practices, and accountability for demonstrating Breg’s cultural beliefs and supporting company results. The position promotes Breg’s culture through storytelling, focused feedback, and recognition, following the approach “See it, Own it, Solve it, and Do it.”

Requirements

High school diploma or equivalent.
At least 2 years of previous office administration experience.
Strong organizational skills and the ability to prioritize multiple tasks and respond to changing business needs.
Effective written and verbal communication skills.
Ability to interact professionally with employees, visitors, vendors, and other stakeholders.
Computer proficiency, including web browsers and internet search, MS Outlook, Word, Excel, and PowerPoint.
Ability to learn new software and systems.
Experience using artificial intelligence productivity tools such as Microsoft Copilot, ChatGPT, or Claude is described as required/preferred.

Nice To Haves

General knowledge of basic warehouse or distribution center operations.

Responsibilities

Greet visitors, notify appropriate employees of their arrival, issue visitor badges, and maintain the visitor log.
Maintain the reception area in a neat and professional condition.
Provide general administrative support to the Operations team, including data entry; sorting and distributing mail and faxes; managing correspondence and filing; ordering meals and catering; and preparing materials for meetings and training events.
Manage supplier and vendor invoices, including creating and processing purchase orders.
Coordinate departmental events and other site administrative activities.
Respond to routine internal and external inquiries and direct requests to the appropriate person or department.
Provide general office coordination and administrative support for day-to-day Operations activities.
Behave professionally in internal and external relationships, positively impact the company’s reputation, and comply with company policies and practices.
Demonstrate Breg’s cultural beliefs and accountability while working toward company results.
Promote Breg’s culture using established tools such as storytelling, focused feedback, and recognition.