OFFICE ADMINISTRATOR
About The Position
The Office Administrator provides administrative, clerical, and organizational support to assigned departments and assists with daily office operations. The role maintains records, prepares documents, coordinates communications, schedules meetings, and supports departmental projects. The Office Administrator represents the Company professionally and is expected to maintain confidentiality, accuracy, and efficiency while supporting business objectives and following Company policies and procedures. The position works in a professional office environment, with frequent interaction with employees, visitors, vendors, and customers. It regularly uses computers, telephones, copiers, printers, and other standard office equipment. Occasional visits to production, warehouse, or operational areas may involve varying noise levels, temperatures, dust, and other manufacturing-related conditions. The schedule is first shift, 8:00 a.m. to 5:00 p.m.
Requirements
- High school diploma or GED required.
- Must be bilingual in English and Spanish.
- Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
- Strong organizational and time management skills.
- Excellent verbal and written communication skills.
- Strong attention to detail and accuracy.
- Ability to maintain confidentiality and exercise sound judgment.
- Ability to prioritize multiple assignments and meet deadlines.
- Ability to work independently and as part of a team.
- Ability to interact professionally with individuals at all levels of the organization.
- Ability to learn and use Company software and systems.
- Ability to adapt to changing priorities and business needs.
Nice To Haves
- Associate degree in Business Administration, Office Administration, Human Resources, or a related field preferred.
- One to three years of administrative, clerical, customer service, or office support experience preferred.
- Experience in a manufacturing, agricultural, food processing, or industrial environment preferred.
Responsibilities
- Provide administrative support to managers, supervisors, and department personnel.
- Answer, screen, and direct incoming telephone calls and visitors professionally and courteously.
- Prepare, proofread, edit, and distribute correspondence, reports, spreadsheets, presentations, and other business documents.
- Maintain organized electronic and paper filing systems.
- Enter, update, and maintain accurate information in Company databases, spreadsheets, and software applications.
- Schedule meetings, appointments, and conference calls; coordinate meeting logistics, including room reservations and meeting materials.
- Process incoming and outgoing mail, packages, and deliveries.
- Assist with maintaining department records, logs, reports, and documentation.
- Order, track, and maintain office supplies and inventory as needed.
- Assist with data collection, reporting, and recordkeeping activities.
- Maintain confidentiality of employee, customer, vendor, and Company information.
- Communicate effectively with employees, vendors, customers, and visitors.
- Assist with special projects and departmental initiatives as assigned.
- Maintain regular and reliable attendance and comply with Company policies, procedures, safety requirements, and applicable workplace standards.
- Assist with planning, coordinating, and executing Company events, meetings, employee celebrations, luncheons, and other special functions, including vendors, supplies, materials, setup, and event logistics.
- Perform other duties, responsibilities, projects, and assignments as directed by management.
- Perform essential physical functions that include constantly standing, walking, sitting, fine hand manipulation, using vision, and hearing/speaking, and frequently bending or stooping.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
