Office Administrator

King City Gardens•Forest Park, OH

26d•Onsite

About The Position

The Office Administrator provides essential administrative support to the HR team and helps keep daily operations organized and running smoothly. The role assists with recruiting coordination, appointment scheduling, onboarding, employee documentation, email follow-ups, and WOTC tracking. Additional responsibilities include scribing during Level 10 meetings, maintaining office supplies, completing store runs, updating lobby tracking records, and participating in employee engagement initiatives. The associate will also cover the back office, with other duties assigned as needed. The ideal candidate is organized, dependable, detail-oriented, and willing to support the HR team and overall business success wherever needed. The position reports to the HR Generalist and Director of HR. The listed salary is $50,000, and the schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m. The work address is 12171 Omniplex Ct, Cincinnati, OH 45240.

Requirements

Strong organizational and time-management skills.
Attention to detail and accuracy.
Strong written and verbal communication skills.
Ability to manage multiple tasks and prioritize responsibilities.
Professional email and phone etiquette.
Basic computer skills, including Microsoft Office and spreadsheets.
Proficiency with Google Docs, Sheets, and Slides.
Ability to maintain confidentiality when handling employee information.
Strong follow-up and task-management skills.
Dependability and willingness to assist where needed.
Ability to work independently and as part of a team.
Must be at least 21 years old.
Must pass a background check and obtain and maintain a Division of Cannabis Control (DCC) employee badge.
Ability to meet background screening requirements consistent with Ohio cannabis industry standards.

Responsibilities

Provide day-to-day administrative support to the HR team, including ongoing tasks, projects, and daily operations.
Assist with interview scheduling, candidate communication, email follow-ups, and other recruiting-related administrative tasks.
Coordinate and schedule appointments, meetings, and interviews as needed.
Support new-hire onboarding by organizing paperwork, coordinating schedules, and ensuring required documentation is completed.
Enter and maintain visitor and candidate information in the lobby tracking system and help keep records accurate and up to date.
Follow up on Work Opportunity Tax Credit (WOTC) forms and outstanding documentation to support timely completion.
Participate in Level 10 (L10) meetings and take notes documenting discussions, action items, and follow-ups.
Monitor and follow up on emails, outstanding requests, and administrative tasks.
Maintain and restock the supply closet, monitor inventory, and keep office supplies organized and available.
Complete store runs and errands to support HR and general office operations.
Participate in the employee engagement committee and assist with planning, coordinating, and supporting employee engagement initiatives and activities.
Help maintain organized employee files, HR records, and required documentation.
Cover the back office as needed to keep daily operations running smoothly.
Assist with filing, data entry, document preparation, scheduling, and other administrative duties.
Meet physical requirements including sitting and working at a computer for extended periods, standing and walking throughout the facility, occasionally lifting and moving supplies or packages up to 30 pounds, performing repetitive typing and data-entry tasks, and moving throughout the facility to support operations.