Office Administrator

ECS Ltd•Garden City, GA

19d•Onsite

About The Position

The Office Administrator oversees administrative functions, human resources, accounting, and operational support for a local office. The role ensures compliance with corporate policies and handles payroll, accounts payable and receivable, benefits, and employee records. The position also supports office facilities, equipment, computer networks, reception, and administrative management. This is not a remote position.

Requirements

Two years of human resources and payroll experience with an HR degree, or four years of human resources and payroll experience without an HR degree.
High school diploma or GED required.
A valid driver's license is required if driving for or on behalf of an ECS subsidiary.
Dependable, detail-oriented, and organized.
Ability to multitask and meet deadlines.
Proficiency with computers and Microsoft Office.
Team player with excellent oral and written communication skills.
Ability to communicate effectively and collaborate across different departments.
Ability to work independently while maintaining alignment with corporate and subsidiary objectives.
Must be available during core working hours.
U.S. military rank E-4 qualifies if the education, certification, and license requirements are also met.

Nice To Haves

Bachelor's degree in a human resources-related field preferred.

Responsibilities

Performs accounting, human resources, and other administrative duties with supervision.
Processes payroll, accounts payable, accounts receivable, and invoicing.
Tracks and documents petty cash and corporate credit card accounts, including writing checks, requesting replenishments, and reconciling bank and internal accounting balances.
Processes new hires, job changes, pay rate changes, and terminations.
Completes human resources forms, including employment verification paperwork.
Tracks immigration status and updates I-9 forms as required.
Processes benefits, including new enrollments, open enrollment, and updates.
Assists with warning reports.
Processes leaves of absence and short-term disability claims.
Assists with other human resources issues as needed.
Maintains and updates certificates of insurance.
Enters vendor invoices into the accounting system accurately and promptly.
Reconciles vendor statements and resolves discrepancies.
Generates and sends customer invoices in accordance with contract terms.
Monitors outstanding invoices and maintains accurate records.
Follows up on past-due accounts by phone and email.
Works with customers to resolve billing issues.
Maintains accurate records of collection efforts and provides aging receivables reports.
Oversees building and equipment maintenance.
Provides computer network support.
Supports receptionists and administrative management of the office.
Performs other duties as assigned.