Office Administrative Coordinator

Greenberg Traurig•Phoenix, AZ

2d•Onsite

About The Position

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our Administrative Team as an Office Administrative Coordinator located in our Phoenix office. We are seeking a skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities while ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success and anticipating needs. If you are someone who values precision, adaptability, and innovation, we invite you to join our team and make a meaningful impact.

Requirements

Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs
Strong written and verbal communication skills; ability to answer phones and transfer calls and professionally meet and greet visitors
Strong attention to detail, organizational skills and ability to manage time effectively
Excellent interpersonal skills and the ability to collaborate well in a team
Ability to work under pressure to meet strict deadlines
High School Diploma
Five years of experience in a professional administrative position, preferably in a large or mid-size organization
Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook
Exceptional computer skills with the ability to learn new software applications quickly

Nice To Haves

College Degree in Hospitality Management is a plus

Responsibilities

Provides administrative support for day-to-day activities in the office
Creates an exceptional first impression for our clients and visitors and represents the firm in a positive and professional manner. Greets guests, assigns offices, assists guests with secretarial support, assists with travel/hotel needs and creates name cards for guests
Schedules meetings, books conference rooms and maintains the visitor log; manages conference room setups to ensure reservation requests are met prior to scheduled meeting; manages video conferencing setups, assists guests with connecting to WIFI and with login troubleshooting
Answers incoming calls (locally and nationally) and directs them appropriately
Liaison to building management; submit service requests
Maintains leave calendar and manages out-of-office backup support, including Legal Support Specialists
Receives and directs deliveries and keeps accurate logs
Participates in the planning and execution of in-house events and activities
Arranges for catering and acts as liaison between food service staff and firm to ensure perfect order and timing. Directs caterers upon arrival. Manages supplies and beverage inventory
Submits invoices for payment and direct vendor contact
Coordinates, oversees, and/or performs a wide variety of administrative duties on behalf of Shareholders, Directors, and/or Managers, as requested
Assists with other department activities as needed and performs additional duties and responsibilities as assigned