Office Administrative Coordinator
About The Position
Johnson Brothers is a leading family-owned distributor of wine, spirits, and beer, delivering exceptional service since 1953. We proudly represent the world’s top beverage brands and are committed to excellence, innovation, and growth. Johnson Brothers offers exciting opportunities in a variety of areas. Join our passionate team and help shape the future of the beverage industry! This role supports daily office operations across all departments, including customer service, accounts receivable/payable, scheduling, data entry, and clerical work. The ideal candidate is organized, professional, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
Requirements
- High school diploma or equivalent required.
- One to two years of general clerical, administrative, customer service, or office experience.
- Working knowledge of Microsoft Office, including Word, Excel, and Outlook.
- Strong communication, organizational, and customer service skills.
- Ability to maintain accuracy while managing multiple priorities.
- Maintain a professional demeanor and appearance, wear business-appropriate attire, and demonstrate strong attention to detail.
Nice To Haves
- Basic understanding of accounts receivable, accounts payable, or bookkeeping preferred.
Responsibilities
- Answer incoming calls and direct them to the appropriate department or team member.
- Greet customers, visitors, and vendors in a professional and welcoming manner.
- Respond to general questions regarding the company, its services, and office procedures.
- Provide administrative support to all departments, including accounts receivable and accounts payable functions.
- Perform basic bookkeeping and compile financial records and supporting documentation.
- Enter and maintain accurate information in company systems and spreadsheets.
- Assist with filing, scanning, copying, faxing, and document organization.
- Sort and distribute incoming mail and prepare outgoing correspondence for mailing.
- Assist with customer service inquiries and route unresolved matters appropriately.
- Maintain office forms, notices, policies, and other posted communications.
- Operate standard office equipment, including computers, scanners, copiers, and phone systems.
- Manage calendars for the company's two meeting rooms and assist with scheduling appointments, including company interviews.
- Help organize office activities and maintain the office kitchen and shared hospitality areas, including cleaning and organizing glassware and keeping supplies orderly.
- Maintain confidentiality when handling customer, employee, and financial information.
- Perform other administrative and clerical duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
