Administrative Professional

The Whiting-Turner Contracting Company•Atlanta, GA

23h

About The Position

The Office Administrative Assistant is the company’s first point of contact and supports office personnel as a resource and leader. The role requires effective management of administrative processes and procedures, strong leadership, organization, prioritization, and problem-solving skills, and a professional, collaborative approach. The assistant works independently on complex clerical tasks, adapts to changing situations, manages multiple tasks and strict deadlines, and remains cost-conscious. The position also includes coordinating meetings and travel, supporting team training and development, maintaining confidentiality, and performing other assigned duties.

Requirements

Ability to work independently and organize complex clerical tasks.
Flexibility and adaptability in a variety of situations.
Ability to meet strict timelines and perform multiple tasks.
Cost consciousness.
Strong leadership, organizational, prioritization, and problem-solving skills.
Ability to communicate clearly and concisely in written and oral form.
Commitment to professionalism and confidentiality.

Responsibilities

Welcome visitors in person and by phone.
Communicate positively and effectively with staff, vendors, subcontractors, and visitors.
Answer and appropriately transfer phone calls; check the office voicemail and fax inbox.
Distribute incoming mail and packages and prepare outgoing mail.
Maintain the conference room calendar.
Keep common areas, including the front desk, conference rooms, and kitchen, organized and operational.
Monitor office supply inventory, order supplies and printer toner, and send empty toner cartridges for recycling.
Maintain informational lists within the office.
Perform data entry as needed.
Upload Owner Contracts for the region.
Manage, schedule, and arrange meetings and travel for office employees.
Lead staff special projects within budget by organizing and coordinating information and requirements, planning arrangements, and meeting deadlines.
Build and maintain strong internal and external relationships.
Develop and maintain procedure guidelines for areas of responsibility.
Manage team training and development, including ensuring compliance with company standards and procedures.
Collaborate with regional administrative assistants to improve efficiency, productivity, time management, and cost consciousness.
Maintain confidentiality and professionalism.
Perform other duties as assigned.