Administrative Professional

Colliers Engineering & Design•Holmdel Township, NJ

1d•Hybrid

About The Position

Colliers Engineering & Design is seeking a highly organized and detail-oriented Administrative Professional to support the day-to-day operations of its Health & Safety team in Holmdel, New Jersey. The role provides administrative assistance across the business unit and contributes to health and safety initiatives. The position has a hybrid work arrangement, with a requirement to work at least three days per week in the Holmdel office.

Requirements

Associate's degree, vocational education, or related training.
At least 3 years of related office experience.
Knowledge of OSHA and other health and safety regulatory agencies.
Strong organizational skills and ability to prioritize and multitask.
Proficiency with Microsoft Office Suite/O365 applications.
Ability to problem-solve.
Resourceful and proactive approach to work.
Professional handling of sensitive and confidential information.
Ability to identify, analyze, communicate, and implement process improvements.
Ability to support remote management.
Ability to read, write, and understand English to comprehend job-related written communications and verbal instructions and interactions.

Responsibilities

Perform scanning and filing duties.
Prepare mail and outside packages for delivery and coordinate hand deliveries as needed.
Prepare, proofread, finalize, and distribute letters, memos, correspondence, transmittals, proposals, applications, reports, and other materials.
Scan, save, and distribute incoming mail to the appropriate person.
Schedule and organize meetings and lunch-and-learns; manage calendars; provide training instructions; prepare and distribute meeting minutes; and order food.
Manage telephone calls for assigned staff as required.
Use and enforce company standards for file structure, templates, and file-naming conventions.
Manage health and safety training records and coordinate with staff to ensure completion by due dates.
Assist with BST, Concur, and Unanet tasks, including timesheets, expenses, and project initiation, as assigned.
Submit monthly credit card documentation.
Perform and monitor motor vehicle records (MVRs) for company drivers.
Create appointments in compliance with the medical surveillance program.
Provide backup support for personal protective equipment (PPE) requests.
Manage health and safety training and PPE for new hires.
Complete additional tasks as needed.

Benefits

Company-paid medical, dental, and vision coverage.
Paid pregnancy disability leave.
Short- and long-term disability insurance.
Life insurance.
Company-matched 401(k)/Roth.
Paid time off, including parental and military leave.
Employee referral and professional license bonuses.
Straight-time compensation for exempt employees' billable hours exceeding 40 in a work week.
Education reimbursement.
Access to hundreds of educational and self-enrichment courses.
Mentorship program.
Wellness program.
Women’s Organization.
Philanthropic opportunities.
Potential for career advancement.
Safe and comfortable work environment.