Office Admin Assistant
About The Position
Smythe LLP is currently seeking a highly organized, detail-oriented, and team-focused Office Administrative Assistant to support the day-to-day operations of our Vancouver office. This role provides critical clerical, secretarial, and administrative services to ensure the smooth functioning of the firm and an exceptional experience for our clients and team members. In this role, you will be a key member of the Office Services team, providing front-line support to clients and staff alike. You’ll contribute to a wide range of tasks including reception, document preparation, office administration, and partner support. This is an excellent opportunity for someone who enjoys variety, excels at multitasking, and thrives in a collaborative environment.
Requirements
- High school diploma required
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Excellent verbal and written communication skills
- Ability to prioritize tasks and manage multiple deadlines
- Comfortable working independently and as part of a team
- Strong attention to detail and a proactive approach to problem-solving
Nice To Haves
- Post-secondary education in business, office administration, or computer applications is an asset
- Previous experience in a professional services firm is preferred
Responsibilities
- Answer general inquiries in a professional and courteous manner
- Direct calls and visitors to appropriate staff members
- Respond to general information requests accurately and efficiently
- Greet clients, suppliers, and visitors in a friendly, professional manner
- Prepare reports, memos, documents, and presentations using Microsoft Office
- Sort, distribute, and send mail, faxes, and courier packages
- Manage general email and voicemail inboxes, forwarding items as needed
- Order, receive, and maintain office supply inventory
- Maintain electronic and paper filing systems according to procedures
- Update internal databases and back up files regularly
- Support the Administrative team with projects and special deliverables as required.
- Assisting internal staff at all levels with general queries.
- Coordinate catering, meetings, and equipment maintenance
- Ensure kitchens are maintained, stocked and in good order
- Support seasonal tasks, including but not limited to T1, T2 and T3 Admin tax work
Benefits
- competitive salary and benefits package
- professional development
- supportive, inclusive, and forward-thinking work culture
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
