Office Admin

Greif•Centerville, IA

1d•$20 - $34

About The Position

The Office Administrator provides overall administrative support to keep office operations running smoothly. This role supports onboarding, reporting, employee engagement, and safety coordination, while also serving as a backup to the Purchasing Coordinator as needed. The position works closely with office leadership and supports multiple departments across the facility.

Requirements

High School diploma (or equivalent)
5 or more years of experience
Demonstrated verbal and written communication and customer service skills
Proficient understanding of Microsoft Office Suite software
Proficient knowledge of basic office equipment (i.e., copiers, fax machines, calculators, etc.)
Proficient understanding of clerical procedures and systems such as recordkeeping and filing
Strong attention to detail

Responsibilities

Provide administrative support to office leadership
Maintain office files, personnel records, and documentation
Manage bulletin boards and employee communication postings
Track and post employee recognition and engagement activities
Run routine office reports (attendance, hours, benefits, and administrative reports)
Prepare invoices and coordinate office-related purchases and events
Support onboarding and orientations; prepare new-hire and temp packets
Audit files per retention schedules and support legacy document projects
Update and maintain office documents, training materials, and form
Assist with purchase orders, tracking, and basic vendor coordination as needed
Help ensure continuity of purchasing and supply processes
Partner with HR and leadership to improve and modernize office processes
Cross-train with Purchasing Coordinator to ensure coverage
Prepare safety meeting agendas, sign-in sheets, and documentation
Support safety committee meetings and maintain records
Assist with tracking training, inspections, and safety-related documentation
Run safety-related reports and metrics as requested