Office Admin

K. Payne Contracting•Nashville, TN

2d•Remote

About The Position

K. Payne Contracting, LLC is looking for a motivated and organized Office Admin to join our growing team in Nashville, TN! This is a great opportunity to be the backbone of a dynamic contracting company where your attention to detail and people skills will make a real impact every day. KPC Janitorial is seeking a detail-oriented and organized Operations Administrator to support our daily business operations. This role is ideal for someone who excels at multitasking, problem-solving, and communicating with employees, vendors, and clients in a fast-paced environment. The Operations Administrator will play a key role in ensuring office operations, staffing, scheduling, and work order management run efficiently.

Requirements

Previous experience in an administrative, operations, or office support role required.
Proficient in Microsoft Office Suite (Word, Excel, Outlook).
Strong organizational, time management, and multitasking skills.
Excellent written, verbal, and interpersonal communication skills.
Ability to think critically, solve problems, and learn new systems quickly.
Self-motivated, dependable, detail-oriented, and able to work independently while contributing to a team.
Reliable phone and laptop compatible with business applications.
Professional home office or workspace with dependable Wi-Fi.
Ability to make and receive calls, respond to messages, and participate in virtual meetings throughout the workday.
Availability for: Monday Operations Meeting: 1:30 PM – 2:30 PM (CT), Wednesday Admin Meeting: 1:00 PM – 2:00 PM (CT), In-person office meetings: Approximately once every 1–2 months.

Nice To Haves

Experience in janitorial, facilities management, construction, staffing, or a related industry is a plus.
Familiarity with QuickBooks or similar accounting software is preferred but not required.

Responsibilities

Manage day-to-day office operations, including responding to emails, phone calls, and general correspondence.
Coordinate scheduling, appointments, virtual interviews, and calendars for field and office staff.
Handle inbound and outbound staffing and operational calls.
Assign, monitor, and close out work orders, ensuring completed work is submitted to clients.
Maintain and organize employee files, contracts, work orders, and company documentation.
Assist with onboarding new employees and vendors.
Support operations management with administrative tasks, reporting, and project coordination.
Process invoices, purchase orders, and assist with basic administrative and bookkeeping tasks.
Serve as the primary point of contact for employees, clients, vendors, and subcontractors.
Order and track office and operational supplies as needed (approximately once per month).
Ensure timely communication and follow-up on operational requests and staffing needs.