Office Admin Assistant

Jetstream of Houston•Coeur d'Alene, ID

3d•$23 - $25•Onsite

About The Position

Ground Force Worldwide is seeking an Office Admin Assistant to provide administrative support to executives and sales and marketing personnel in a fast-paced manufacturing company. Under minimal supervision, the role requires independent judgment and initiative in handling time-sensitive assignments, and may include researching information and compiling reports. The assistant also supports general office management, coordinates office and conference room supply inventories, fields telephone calls, facilitates customer visits, makes travel arrangements, manages employee programs, and organizes inbound and outbound mail. As the building’s first point of contact for visitors, the role calls for a friendly, outgoing manner and a professional demeanor. Employees are expected to interact professionally and respectfully with colleagues, prioritize on-time, high-quality work, communicate effectively with supervisors and engineers, and maintain a professional approach to workplace issues. The workplace is drug-free and requires pre-employment testing.

Requirements

High school graduation is required.
Ability to manage multiple assignments, set priorities, and adapt to changing conditions.
Excellent organizational skills and a results-driven approach.
Strong listening and communication skills, including the ability to convey information verbally and in writing.
Stamina, drive, and perseverance to handle pressure well.
Ability to resolve problem situations with a positive demeanor.
Proficiency in Microsoft Office Suite.
Professional demeanor and customer-service skills when working with people at all levels of the organization.
Must complete pre-employment testing.

Nice To Haves

Some college education is preferred.
Additional PowerPoint knowledge.
Creative or Adobe software skills.
Experience in the manufacturing industry.
Experience in a professional office environment as an executive assistant.

Responsibilities

Provide administrative support to executives and sales and marketing personnel.
Handle time-sensitive assignments using independent judgment and initiative.
Research information and compile reports for special assignments as needed.
Manage general office needs and coordinate office and conference room supply inventories.
Field telephone calls and facilitate customer visits.
Make travel arrangements.
Manage various employee programs.
Organize inbound and outbound mail.
Serve as the first point of contact for visitors to the building.
Communicate professionally and respectfully with colleagues, supervisors, and engineers.