Office Admin Assistant

Federal Signal Openings•Post Falls, ID

3d•Onsite

About The Position

Ground Force Worldwide is seeking an Office Admin Assistant to provide administrative support to executives and sales and marketing personnel in a fast-paced manufacturing company. Under minimal supervision, the role requires independent judgment and initiative on time-sensitive assignments and may include researching information and compiling reports. The assistant manages general office needs and conference-room supply inventories, fields telephone calls, facilitates customer visits, arranges travel, manages employee programs, and organizes inbound and outbound mail. This position serves as the first point of contact for building visitors, so a friendly, outgoing manner and professional demeanor are important. Employees are expected to interact professionally and respectfully with colleagues, prioritize on-time, high-quality work, maintain excellent communication with supervisors and engineers, and approach workplace issues professionally. This is an in-person, full-time role with working hours of 8:00 AM to 5:00 PM, Monday through Friday. The workplace is drug-free and requires pre-employment testing. The listed starting wage is $23–$25 per hour, depending on experience. A full benefits package is available.

Requirements

High school graduation is required.
Ability to manage multiple assignments, set priorities, and adapt to changing conditions.
Excellent organizational skills and a results-driven approach.
Strong listening and communication skills, including the ability to convey information verbally and in writing.
Stamina, drive, and perseverance to handle pressure.
Willingness and ability to resolve problem situations professionally and positively.
Proficiency in Microsoft Office Suite.
Professional demeanor and ability to interact respectfully with others.
Must complete pre-employment testing.

Nice To Haves

Some college education.
PowerPoint knowledge beyond basic Microsoft Office proficiency.
Creative or Adobe software skills.
Experience in the manufacturing industry.
Experience working in a professional office environment as an executive assistant and providing customer service across organizational levels.

Responsibilities

Provide administrative support to executives and sales and marketing personnel.
Use independent judgment and initiative to handle time-sensitive assignments.
Research information and compile reports for special assignments.
Manage general office needs and coordinate office and conference-room supply inventories.
Field telephone calls.
Facilitate customer visits and serve as the first point of contact for building visitors.
Make travel arrangements.
Manage various employee programs.
Organize inbound and outbound mail.
Communicate professionally with supervisors, engineers, and other members of the organization.