Occupancy Planner

JLL•Milpitas, CA

2d•$105,000 - $116,000•Onsite

About The Position

JLL is seeking an Occupancy Planner to join their Occupancy Planning and Management team. This role involves tracking, analyzing, and updating space data to develop scenario and occupancy plans for a client's portfolio in a designated region. The Occupancy Planner will foster relationships with various individuals and organizations, ensure coordination with business units like facility management for accurate growth projections, and support the implementation of planning strategies that drive construction projects. Regular facility audits, monthly reporting, periodic data audits, tracking and managing utilization data and trends, gathering space and adjacency requirements, updating space layouts, and developing space planning and block diagrams are key responsibilities. The role also focuses on planning and managing portfolios, maximizing space utilization, and assisting clients with migration plans, group, and individual moves by analyzing qualitative and quantitative data on supply and demand. Familiarity with space utilization methods and presenting utilization data is required, along with working closely with clients to reconcile discrepancies and track actual seat demand.

Requirements

Critical thinking skill sets
Ability to tell a story through data
Skills in Microsoft Excel (pivot table, look-up, cell calculations)
Understanding of floor plans
Proficiency in Microsoft Office Suite
Ability to consolidate data and floor plans into PowerPoint Presentations for clients
Excellent communication skills (written and spoken)
Strong interpersonal skills
Ability to understand complex ideas and communicate them to others
Ability to interact with executive-level external and internal clients
Ability to ask the right questions to understand underlying client needs
Strategic thinking
Ability to simplify complex issues
Ability to see the big picture
Ability to drive results
Thrive on change with an appetite for risks
Proactive and innovative with solutions
Intellectual curiosity towards digital drive
Hunger for learning
Urge to meet deadlines
Literacy in reading and interpreting floor plans
Working knowledge of occupancy utilization, office design principles and trends such as the mobile or collaborative workplace
Attentive to detail and accuracy - particularly numbers and spatial creativity
Work experience in occupancy or space planning for corporate clients; or interior office planning, furniture planning/management, move/project management, or related Facilities function in a corporate real estate setting
Candidates must be authorized to work in the United States without sponsorship.

Nice To Haves

A Bachelor's Degree is preferred

Responsibilities

Tracking, analyzing, and updating space data
Developing scenario and occupancy plans for a client's portfolio in a designated region
Fostering critical relationships between various individuals and organizations
Ensuring coordination and collaboration among various business units, especially facility management, for accurate growth projections
Planning strategies that drive construction projects and support their implementation
Conducting regular facility audits
Monthly reporting
Periodic data audits
Tracking and managing utilization data and trends
Gathering space and adjacency requirements
Updating space layouts
Developing space planning and block diagrams
Planning and managing portfolios
Maximizing space utilization
Assisting clients in their migration plans, group, and individual moves
Using qualitative and quantitative data to understand supply and demand
Getting familiar with space utilization methods and the presentation of utilization data
Working closely with clients to reconcile discrepancies from top-down projections
Tracking and reporting actual seat demand at the group level