NW NARCH Summer Institute Project Coordinator

Northwest Portland Area Indian Health Board•Portland, OR

2d•Onsite

About The Position

The NW NARCH Summer Institute Project Coordinator plans and delivers the Summer Research Training Institute within the Northwest Native American Research Center for Health (NW NARCH). The position supports curriculum preparation, instructor and mentor communication, participant registration, outreach, event and travel logistics, learning materials, and follow-up evaluation. The coordinator works with program staff, instructors, mentors, trainees, and evaluators to provide an organized and culturally responsive training experience, and serves on NPAIHB’s Research, Education, and Training team within the NW Tribal Epidemiology Center (NWTEC) Division. The position is based at NPAIHB’s offices in Portland, Oregon, and is expected to work on-site under applicable workplace and telework policies, including attendance at designated in-person meetings and activities. Local travel and overnight travel outside the area are infrequently required; attendance at quarterly NPAIHB Board Meetings is occasionally required. The position reports to the NW NARCH Senior Program Manager and is hourly, non-exempt, full-time, and regular with benefits. The stated initial salary range is $28.08–$31.38 per hour. The role requires working knowledge of event registration and learning management systems, Microsoft Office, and Canva, as well as strong communication, organization, and recordkeeping skills. It also includes maintaining secure program records and administrative systems, coordinating payments and reporting, and supporting the organization’s service to Tribes and Tribal communities.

Requirements

Bachelor’s degree in Public Health, Education, Social Sciences, Biological Sciences, or a closely related field; alternatively, at least five years of relevant experience coordinating education, training, public health, health research, Tribal program activities, or a closely related field may substitute for the minimum education requirement.
At least two years of experience coordinating education, training, public health, health research, Tribal program activities, or a closely related field that demonstrates the required knowledge, skills, and abilities.
Familiarity with the Indian Self-Determination and Education Assistance Act, the Indian Health Care Improvement Act, and other relevant legislation.
Intermediate proficiency with Microsoft Word, Excel, PowerPoint, Teams, and SharePoint, as well as Adobe Acrobat.
Intermediate proficiency with Microsoft Access or comparable database tools.
Intermediate proficiency with Cvent or similar event management software.
Strong technical writing skills, including spelling, grammar, and proofreading.
Effective interpersonal skills and demonstrated cultural humility, including the ability to work effectively across cultural contexts.
Ability to exercise discretion, tact, and judgment; work effectively with federal, Tribal, and other professionals; and facilitate participation and partnership in adult health research education activities.
Ability to work effectively with minimal supervision, exercise initiative, make independent decisions and recommendations, and complete tasks accurately and on time.
Ability to perform essential duties efficiently and accurately, with or without reasonable accommodation, without posing a significant safety threat to self or others.
External applicants must agree to a minimum six-month probationary period.

Nice To Haves

At least one year of professional experience working with Tribes, Tribal organizations, Tribal communities, or Tribal health clinics.
Direct experience working with Northwest Tribes.
Experience coordinating training events, learning activities, and/or mentor relationships.

Responsibilities

Support the Summer Research Training Institute in alignment with member Tribe priorities, the Strategic Plan, and applicable Tribal, federal, state, organizational, and funding priorities.
Assist with curriculum development and collect syllabi and instructional materials from instructors and mentors.
Create and maintain Summer Institute courses and materials in the learning management system and build participant registration in Cvent.
Develop outreach materials and coordinate announcements through appropriate American Indian and Alaska Native networks, websites, social media, and other channels.
Coordinate training logistics, including venue arrangements, participant and instructor travel, schedules, materials, and on-site support.
Organize recurring virtual seminars and communicate relevant research opportunities to trainees.
Update Summer Institute information on the NW NARCH website in coordination with appropriate staff.
Work with evaluators to collect feedback, assess the Summer Institute, and follow up on trainee progress.
Track assigned work plans, deliverables, deadlines, and logistical details.
Coordinate payment documents and records for Summer Institute instructors and guest speakers in accordance with applicable approval and payment procedures.
Participate in regular meetings and Summer Institute discussions with the Senior Program Manager and relevant staff to organize activities, clarify responsibilities, resolve barriers, and maintain shared accountability.
Maintain complete, accurate, secure, and well-organized Summer Institute files and supporting records, including trainee files, registration records, and participant data, in compliance with applicable requirements.
Maintain calendars, an Access database, administrative systems, or other tools with current activity, deliverable, deadline, requirement, approval, and follow-up information.
Contribute to required grant reports and supporting materials by gathering information and facilitating timely completion and submission.
Submit an electronic Monthly Activity Report to the Senior Program Manager at the end of each month and complete other assigned administrative reporting.
Perform other duties as assigned by the Senior Program Manager and/or Executive Director or designee.
Follow NPAIHB standards of conduct, including confidentiality, professionalism, cultural humility, respectful collaboration, effective workload planning, and participation in required organizational meetings, trainings, and activities.