Nursing Admin. Scheduler - Staff FT Variable

AHMC Healthcare•Monterey Park, CA

13d•$23 - $26

About The Position

Under the supervision of the NOPS Director or designee, the Nursing Admin. Scheduler assists in planning, organizing, implementing, and evaluating administration department activities. The role performs facilitator and scheduling duties while maintaining the department’s physical environment. The scheduler supports staffing schedules and records, employee timekeeping and attendance tracking, director communications and meetings, annual evaluations and expense reports, and quarterly reporting and CQI data activities. The position also follows hospital and department policies for confidentiality, safety, infection control, professional conduct, and record handling.

Requirements

High school diploma or equivalent.
Current American Heart Association Basic Life Support (CPR) card.
Proficiency in written and oral communication.
Experience with Excel and Microsoft Word.

Nice To Haves

At least one year of acute hospital experience is preferred.

Responsibilities

Distribute draft schedules to the unit in a timely manner and assist the Director with annual vacation requests, seniority lists, and holiday rotations; post completed materials.
Place final schedules in the schedule book and email them to nursing operations.
Complete master schedules accurately and on time, and update unit schedules for changes, switches, and additions.
Check daily summaries against employee clock-ins in e-time, make corrections documented on Employee E-Time Correction sheets, and remind employees about e-time fallouts.
After the Director reviews reconciled hours, assist with posting results in labor productivity.
Report unusual findings, e-time fallouts, absenteeism, and tardiness to the Director.
Maintain daily and monthly unit staffing records and individual employee records for absenteeism and tardiness.
File MLOA and LOA forms accurately and update employee files as needed, including licenses and counseling records.
Maintain adequate stock of required forms and office supplies while minimizing unnecessary waste and cost.
Maintain and update employee phone numbers.
Take, transcribe, and post the Director’s meeting minutes as appropriate; coordinate meeting arrangements and employee notifications.
Prepare annual evaluation packets for distribution and ensure completion before sending them to HR.
Assist the Director with expense reports and collecting, sorting, and arranging data for quarterly reports.
Take clear and accurate messages and communicate them to the Director; respond promptly and appropriately to requests, problems, and questions.
Use appropriate telephone protocol, including promptly answering, identifying the unit and self by name and title, and referring calls appropriately.
Read and act on official information, including bulletins, memos, and verbal messages; communicate problems and concerns to the Director.
Perform assigned work with minimal supervision, sound judgment, and within expected time frames; assist coworkers when needed or requested.
Assist in reporting CQI to team leaders at the beginning of each month, report CQI discrepancies to the Director, and input and upload CQI data to CALNOC following quarterly studies.
Operate equipment and perform job-related duties safely; identify safety hazards and initiate appropriate action; complete required risk security reports.
Maintain confidentiality of patient, employee, and medical-record information in accordance with hospital and department policies.
Maintain a neat, clean, and orderly department and work station; follow the hospital dress code and wear an identification badge; maintain a professional appearance.
Attend required in-service, orientation, education programs, and hospital meetings.
Follow hospital and department standard operating procedures, including infection-transmission precautions, hazardous-substance handling and use, smoking regulations, telephone usage, and other workplace conduct rules.
Identify oneself to patients and significant others when arriving to care for a patient.
Perform other duties as assigned.