Nightshift Admin Assistant

First Bus•Caledonia, MI

13h•Onsite

About The Position

Our Glasgow Caledonia Depot is looking for an organised and proactive Engineering Admin Assistant to support our Engineering department on a nightshift basis. You will work closely with the Engineering team, helping to coordinate administrative processes, maintain accurate records, and support the implementation of business and system improvement programmes.

Requirements

Previous administrative or office support experience
Good IT literacy and experience using administrative systems
Strong attention to detail and excellent time management skills
Well organised with the ability to prioritise tasks effectively
Customer-focused with a practical, common-sense approach
Self-motivated, friendly, and helpful with an excellent telephone manner
Background checks will be conducted as a standard part of our recruitment process
Confirm their right to work in the UK

Nice To Haves

Enjoy working in a fast-paced operational environment
Can manage multiple tasks efficiently
Takes pride in maintaining accurate and reliable records

Responsibilities

Maintain accurate operational and engineering records and prepare reports to support depot performance and management reviews
Provide administrative support for employee records, including attendance, timesheets, wages, holidays, sickness, and personnel files
Collate and process vehicle defect information and support the administration of the vehicle annual test (MOT) programme
Support day-to-day depot administration, including front desk cover, contractor sign-in, and depot systems such as SAM
Monitor fuel usage and assist with ordering and coordination of stationery, uniforms, and PPE
Ensure compliance with internal procedures