Nightshift Admin Assistant

First Rail • Caledonia, MI

14h • £29,640 • Onsite

About The Position

Our Glasgow Caledonia Depot is looking for an organised and proactive Engineering Admin Assistant to support our Engineering department on a nightshift basis. You will work closely with the Engineering team, helping to coordinate administrative processes, maintain accurate records, and support the implementation of business and system improvement programmes.

Requirements

• Previous administrative or office support experience
• Good IT literacy and experience using administrative systems
• Strong attention to detail and excellent time management skills
• Well organised with the ability to prioritise tasks effectively
• Customer-focused with a practical, common-sense approach
• Self-motivated, friendly, and helpful with an excellent telephone manner
• Right to work in the UK

Nice To Haves

• Enjoys working in a fast-paced operational environment
• Can manage multiple tasks efficiently
• Takes pride in maintaining accurate and reliable records

Responsibilities

• Maintain accurate operational and engineering records and prepare reports to support depot performance and management reviews
• Provide administrative support for employee records, including attendance, timesheets, wages, holidays, sickness, and personnel files
• Collate and process vehicle defect information and support the administration of the vehicle annual test (MOT) programme
• Support day-to-day depot administration, including front desk cover, contractor sign-in, and depot systems such as SAM
• Monitor fuel usage and assist with ordering and coordination of stationery, uniforms, and PPE
• Ensure compliance with internal procedures

Benefits

• FirstGroup plc is a leading provider of transport services in the UK and Ireland, and a member of the FTSE 250. Our 30,000 colleagues work across the UK to provide easy and convenient mobility, improving quality of life by connecting people and communities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed