Neighborhood Improvement Clerk
About The Position
Performs clerical duties for the Neighborhood Improvement division and Community Development departments. Works with neighborhoods and community groups to organize clean-up projects and other activities that foster neighborhood pride. Serves as the primary receptionist and contact for the Neighborhood Improvement division, handles routine correspondence and records, supports staff scheduling and coordination, and assists with code enforcement documentation and administrative hearings. The position works under the general supervision of the Neighborhood Improvement Coordinator and has no supervisory responsibilities. Work is performed in a typical office setting with climate controls.
Requirements
- Graduation from high school.
- Two years of responsible experience performing the stated or related duties, or an equivalent combination of education and experience.
- Knowledge of modern office practices and procedures; grammar, spelling, and punctuation; alphabetical and numeric filing systems; personal computers and word-processing, spreadsheet, and database applications; telephone etiquette; and office equipment such as ten-key devices, copy machines, and fax machines.
- Skill in operating a computer and telephone, typing, and taking and transcribing dictation from handwritten notes or recording equipment.
- Ability to interact professionally with the public, fellow employees, and outside agencies and businesses.
- Must possess a valid Utah driver's license.
Nice To Haves
- Experience related to local government or another related field is preferred.
Responsibilities
- Act as the primary receptionist and contact for the Neighborhood Improvement division; answer and route calls, take and relay messages, provide information, and respond to issues and complaints.
- Compose routine letters, reports, memoranda, and informative notices.
- Maintain files, records, and documents, and schedule appointments for executive and technical staff.
- Help coordinate meetings and activities among planning, building, and neighborhood improvement divisions.
- Prepare clear and comprehensive records and reports related to enforcement activities; maintain daily logs of contacts and inspections and records of code enforcement cases.
- Enter and retrieve information from record systems and photograph violations.
- Respond to questions and concerns from the public, city staff, and other agencies regarding code violations; provide information and resolve issues and complaints.
- Assist the Neighborhood Improvement Coordinator in preparing enforcement cases for administrative code enforcement hearings by gathering evidence, sending letters and hearing orders, and recording proceedings.
- Work with neighborhoods and community groups to organize clean-up projects and other activities that encourage neighborhood pride.
- Perform other related duties as assigned.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
