Music Office Coordinator (Program Coordinator)

Internal•Bellingham, WA

3d•Onsite

About The Position

This position is an integral member of the Music Department. It provides administrative and fiscal support for the day-to-day operations of the department. Working under the direction of the Department Manager, the position oversees many high-attention-to-detail tasks that require organization, accuracy, and timeliness. Major duties include working closely with students, staff, faculty, and the public regarding program content, policies, procedures, and activities; purchasing supplies and equipment for the Music Department and the Music Library; providing fiscal support for multiple budgets; assisting with travel arrangements for faculty, students, and contractors; assisting with coordination of department events; managing and training Music Office student employees; assisting with the search and hire process for all department student employees; managing student worker timekeeping process and approving all student employee timesheets; coordinating department key-checkout process, student locker assignments, and piano practice room reservations; and providing administrative assistance to the Department Manager.

Requirements

Bachelor’s degree or equivalent combination of education and experience
Three years of progressively responsible experience in office/clerical or general administrative work OR equivalent experience
Demonstrated proficiency using Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint
Experience working with PDFs
Demonstrated experience with fiscal or budgeting processes in a business/office setting
Demonstrated excellent written and interpersonal communication skills, including grammar, spelling, and proofreading skills
Strong organizational and planning skills, with ability to follow tasks and projects through to completion
Ability to work in an environment with frequent disruptions while generating high quality work with careful attention to detail
Demonstrated ability to work independently, prioritize, and adhere to rigid deadlines for multiple tasks effectively and accurately
Demonstrated ability to work effectively and collaboratively with diverse colleagues, students, constituents, and the public

Nice To Haves

Knowledge or understanding of music programs of study and courses
Knowledge of and experience working in a higher education institution
Proficiency with Banner, Millenium FAST, and/or SAP Concur
Experience supervising student employees

Responsibilities

Working closely with students, staff, faculty, and the public regarding program content, policies, procedures, and activities
Purchasing supplies and equipment for the Music Department and the Music Library
Providing fiscal support for multiple budgets
Assisting with travel arrangements for faculty, students, and contractors
Assisting with coordination of department events
Managing and training Music Office student employees
Assisting with the search and hire process for all department student employees
Managing student worker timekeeping process and approving all student employee timesheets
Coordinating department key-checkout process, student locker assignments, and piano practice room reservations
Providing administrative assistance to the Department Manager