Office Manager and Program Coordinator

UNC-Chapel Hill • Chapel Hill, NC

3d • Hybrid

About The Position

Academic Excellence is a unit within the Division of Student Success led by the Senior Associate Provost for Academic Excellence and which includes the Office of Interprofessional Education and Practice ( OIPEP ) and the Office of Health Professions Advising ( OHPA ). OIPEP and OHPA are searching for an energetic, team-oriented individual to manage administrative duties and provide program coordination for interprofessional education, health professions advising and experiential learning at the University of North Carolina at Chapel Hill. The Office Manager and Program Coordinator is a direct report to Deputy Director of Interprofessional Health Initiatives and serves in an administrative and program support role for OIPEP and OHPA and may support other departments within Academic Excellence, as needed. The goal of OIPEP is to oversee the creation, implementation, and dissemination of interprofessional education, research, and clinical experiences designed to enhance collaborative learning across the UNC system. OIPEP functions as a liaison between the participating OIPEP Schools, University partners, and agencies and professional organizations at the state and national level. OHPA supports UNC -Chapel Hill students and alumni pursuing careers in health professions. Through strategic collaboration with health professions programs and campus and external partners, OHPA serves as a trusted resource for information and guidance. This office empowers students through their health professions journey, from exploration to matriculation, helping them to become competitive and well-prepared future healthcare professionals. This position is the lead for administrative processes and ensures OIPEP and OHPA’s day-to-day business continuity by providing comprehensive project/program management to faculty, staff, and students. This includes event planning and execution, communications, as well as financial and human resources assistance, serving as a liaison in the Health Professions Collaborative and serving as primary contact for the public. This position must analyze, prioritize, and keep track of multiple pieces of complex and often confidential information in order to make accurate, efficient recommendations regarding workflow, and provide facilitation and processing of information. All of the above must be done in line with priorities that adapt to evolving needs and demands from within OIPEP , OHPA , and partners. This position will provide project/program management for educational initiatives at OIPEP related to the interprofessional program services. This includes (1) developing and maintaining collaborative work relationships internally within the program, among strategic partners, and externally with affiliated partner institutions; (2) assessing and responding to key stakeholder needs; and (3) contributing to the development, planning, and implementation of new initiatives. This individual also provides leadership to work study students and supports the office staff.

Requirements

• Energetic, team-oriented individual
• Ability to manage administrative duties
• Ability to provide program coordination
• Ability to analyze, prioritize, and track complex and confidential information
• Ability to make accurate, efficient recommendations regarding workflow
• Ability to provide facilitation and processing of information
• Ability to adapt priorities to evolving needs and demands
• Ability to develop and maintain collaborative work relationships
• Ability to assess and respond to key stakeholder needs
• Ability to contribute to the development, planning, and implementation of new initiatives
• Ability to provide leadership to work study students
• Ability to support office staff

Nice To Haves

• Experience with interprofessional education
• Experience with health professions advising
• Experience with experiential learning
• Experience in a university setting
• Experience with event planning and execution
• Experience with communications management
• Experience with financial and human resources assistance

Responsibilities

• Manage administrative duties and provide program coordination for interprofessional education, health professions advising and experiential learning.
• Serve in an administrative and program support role for OIPEP and OHPA and may support other departments within Academic Excellence, as needed.
• Oversee the creation, implementation, and dissemination of interprofessional education, research, and clinical experiences designed to enhance collaborative learning across the UNC system.
• Function as a liaison between participating OIPEP Schools, University partners, and agencies and professional organizations at the state and national level.
• Support UNC -Chapel Hill students and alumni pursuing careers in health professions.
• Serve as a trusted resource for information and guidance for students pursuing health professions careers.
• Empower students through their health professions journey, from exploration to matriculation.
• Lead administrative processes and ensure OIPEP and OHPA’s day-to-day business continuity.
• Provide comprehensive project/program management to faculty, staff, and students.
• Plan and execute events.
• Manage communications.
• Provide financial and human resources assistance.
• Serve as a liaison in the Health Professions Collaborative.
• Serve as primary contact for the public.
• Analyze, prioritize, and keep track of multiple pieces of complex and often confidential information.
• Make accurate, efficient recommendations regarding workflow.
• Provide facilitation and processing of information.
• Adapt priorities to evolving needs and demands from within OIPEP , OHPA , and partners.
• Provide project/program management for educational initiatives at OIPEP related to the interprofessional program services.
• Develop and maintain collaborative work relationships internally within the program, among strategic partners, and externally with affiliated partner institutions.
• Assess and respond to key stakeholder needs.
• Contribute to the development, planning, and implementation of new initiatives.
• Provide leadership to work study students.
• Support the office staff.

Benefits

• Hybrid work arrangement may be available
• UNC Chapel Hill employees are generally required to reside within a reasonable commuting distance of their assigned duty station.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed