Ministry Licensing Coordinator

Crossway • Wheaton, IL

3d • Onsite

About The Position

The Ministry Licensing Coordinator provides operational and project-management support for Crossway’s ministry-oriented licensing initiatives, particularly in under-resourced languages and frontier international publishing markets. The Coordinator helps move projects from initial inquiry through contracting, file delivery, publication, and reporting while serving the day-to-day needs of licensees and ministry partners.

Requirements

• High organizational skills, thoroughness, and proven ability to manage multiple projects and deadlines with accuracy.
• Strong written and verbal communication, sound judgment, and a service-oriented approach to partner relationships.
• Ability to learn licensing processes and contractual requirements, work collaboratively across departments, identify problems proactively, and follow through on commitments.
• Clear understanding of and agreement with Crossway’s mission, ethos, and standards.
• Honesty and integrity.
• A college degree or equivalent 3-5 years of professional work experience.
• Highly organized, detail-oriented, responsive, and able to prioritize a significant volume of work.
• Strong interpersonal and communication skills, including the ability to work effectively with international partners.
• Ability to exercise discretion, maintain accurate records, and manage confidential or contractual information appropriately.
• A love for God’s Word and His church.
• Commitment to an evangelical, historic Reformation understanding of the Bible, the gospel, and Christian doctrine.
• A genuine faith in Jesus Christ as one’s Lord and Savior and active participation in a local church.
• Humble, servant-hearted, and missionally minded.
• Strong relational instincts and a pleasing personal demeanor.
• Able to represent Crossway faithfully in a wide range of internal and external settings.

Nice To Haves

• Publishing, licensing, international ministry, project-management, or related experience is helpful but not required.
• Willingness and ability to travel domestically and internationally, as needed.

Responsibilities

• Support the Director of Ministry Licensing Partnerships in implementing ministry licensing strategies, priorities, and approved programs.
• Coordinate ministry licensing projects from initial inquiry and internal review through contracting, file delivery, publication, and final reporting.
• Serve as a primary point of contact for routine licensee and partner communication, providing timely guidance and escalating strategic, contractual, financial, or relational matters as appropriate.
• Draft licensing agreements, amendments, and addenda from approved templates and authorized terms; coordinate with Licensing Processes to ensure timely approval and execution.
• Manage delivery of review materials, PDFs, production files, and other approved assets to prospective and contracted licensees.
• Track project workflows, contractual deadlines, publication requirements, reporting obligations, funding commitments, and other key milestones; identify delays or issues requiring follow-up.
• Maintain accurate and organized records of licensing opportunities, contracts, partner correspondence, applications, project status, payments, reports, and related documentation.
• Provide operational support for licensing initiatives in under-resourced languages and English-speaking markets where conventional commercial licensing models may not be viable.
• Research prospective publishers, ministry organizations, language needs, and publishing markets, and assist with evaluation of partner capacity, publishing experience, distribution plans, financial sustainability, and mission alignment.
• Provide administrative and project-management support for Crossway-initiated ministry programs, including partner outreach, application intake, internal review, funding coordination, progress monitoring, and impact reporting.
• Coordinate with the Licensing Royalty Manager and Finance to support accurate recording and processing of royalties, license fees, funding commitments, payments, and required financial reporting.
• Collaborate with International Sales, Licensing Processes, Finance, Legal, Global Ministry, Advancement, and other departments as needed to keep projects moving efficiently and aligned with Crossway priorities.
• Prepare project summaries, internal reports, budget updates, meeting materials, and partner reports as assigned.
• Attend domestic or international events and partner meetings as directed, assisting with preparation, logistics, follow-up, and professional representation of Crossway.

Benefits

• Comprehensive medical, dental, and vision plans for full time employees after 30 days of employment with employer contribution to costs
• Three medical plan options available with monthly premium costs for a family from $125-$300
• Life, long term, and short term disability insurance for full time employees paid by company
• Additional voluntary life insurance offerings paid by employee
• Paid vacation and illness days for full time employees (part time employees PTO accrual based on hours worked.)
• 11 paid holiday for full time employees (part time employees holiday pay dependent on schedule)
• Participation in retirement plan including 25% company match of up to $1,500 for full time and part time employees (temporary employees not eligible.)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree