Military Records Specialist

State of Florida•La Crosse, FL

5d•Onsite

About The Position

The Florida Department of Military Affairs is hiring an open-competitive Military Records Specialist in Starke, Florida. The role oversees the handling and storage of medical records, processes medical and disability-related cases and payments, responds to inquiries, and provides administrative support to the medical office. The position requires a high school diploma or equivalent and two years of professional, full-time-equivalent administrative experience or experience in a related field. New employees must pass a pre-employment drug screening and participate in direct deposit/electronic transfer. The department pays employees monthly. Applicants may be required to provide documentation verifying minimum qualifications.

Requirements

High school diploma or equivalent.
Two years of professional, full-time-equivalent administrative experience or experience in a related field.
Knowledge of administrative principles and practices.
Knowledge of office procedures and practices.
Knowledge of methods of data collection.
Knowledge of the principles and techniques of effective communication.
Ability to collect, evaluate, and analyze data relating to administrative functions such as accounting, personnel, purchasing, or report writing.
Ability to prepare correspondence and administrative reports.
Ability to understand and apply applicable rules, regulations, policies, and procedures.
Ability to utilize problem-solving techniques.
Ability to work independently.
Ability to plan, organize, and coordinate work assignments.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with others.

Responsibilities

Oversee the correct transfer of medical records between the Office of the State Surgeon and the State Archive Branch, and ensure records are stored accurately.
Serve as the primary contact for inquiries to the Office of the State Surgeon regarding archived medical records.
Process injured soldiers’ cases to determine eligibility for medical retention, Fitness for Duty Evaluations, Medical Evaluation Boards, and Physical Evaluation Boards.
Review and process Line of Duty investigations, Active Duty Medical Extensions, Incapacitation Pay, and Disability Severance Pay for accuracy, completeness, and compliance.
Respond to Congressional, Gubernatorial, and Inspector General inquiries as required, including inquiries about medical and disability-related matters.
Process financial obligations for medical care and monitor the status of funds.
Submit medical bills to the Military Medical Support Office and TRICARE for payment; research, certify, and submit specific medical bills for payment.
Provide administrative support to the Medical Administrative Supervisor as required.
Maintain a suspense roster for required medical personnel actions.
Maintain inventory levels and submit requests for expendable office supplies.
Scan medical documentation into the image retrieval system.
Coordinate Blood Drive event emails, events, and meetings.