2027 Summer Intern, Meeting and Events Associate (Reston, VA)
About The Position
ICF is seeking a Meetings & Events Associate Intern to support the Administrative Operations Services (AOS) Meetings & Events team. This entry-level, 10-week, full-time internship runs from early June to early August 2027 and is based in a hybrid work arrangement in Reston, Virginia. Relocation assistance is not available. Working alongside experienced, certified meeting professionals, the intern will gain hands-on experience supporting the planning, coordination, and execution of meetings and events, from small internal meetings to large-scale conferences, trainings, and corporate events. The work includes exposure to venue sourcing, event logistics, supplier coordination, budgeting, stakeholder engagement, operational planning, and conference center operations, including onsite event support. The position is suited to a student interested in event management, hospitality, business operations, project management, or client services. The internship also provides practical guidance and experience in the meeting and event planning lifecycle, supplier engagement, budget and logistics coordination, stakeholder and client relationships, conference center operations, process improvement, operational excellence, and corporate meetings and events governance and service delivery.
Requirements
- By the internship start date, have completed at least 30 college-level credit hours in Hospitality Management, Event Management, Business Administration, Communications, Marketing, Project Management, Tourism, or a related field.
Nice To Haves
- Completed bachelor's degree and enrollment verification, or completed 9 credit hours in a related graduate program.
- Strong organizational skills and attention to detail.
- Effective written and verbal communication skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Proficiency with Microsoft Office applications, including Excel, PowerPoint, and Word.
- Coursework or experience related to event planning, hospitality, business operations, project management, marketing, or customer service.
- Strong interpersonal skills and ability to collaborate across diverse stakeholder groups.
- Interest in meetings, conferences, event technology, hospitality, or corporate operations.
- Demonstrated problem-solving and analytical abilities.
- Experience coordinating projects, events, student organizations, or volunteer activities.
- Familiarity with Microsoft 365, SharePoint, event registration platforms, or project management tools.
- Ability to work independently while contributing effectively in a team environment.
Responsibilities
- Support planning and coordination for in-person, virtual, and hybrid meetings and events.
- Assist with venue and supplier research and proposal comparisons.
- Support event logistics, including visitor registration, food and beverage coordination, audio-visual requirements, and meeting materials.
- Participate in event planning and operations meetings and document decisions, action items, and project updates.
- Assist with budget tracking, expense reconciliation, and event reporting.
- Maintain event records, planning documents, and project files.
- Support conference center operations and onsite event execution as needed.
- Conduct research and benchmarking to identify best practices and improvement opportunities.
- Collaborate with internal stakeholders, suppliers, and service providers to support successful event delivery.
- Assist with process documentation, knowledge management, and continuous improvement initiatives across the Meetings & Events program.
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What This Job Offers
Job Type
Full-time
Career Level
Intern
Education Level
No Education Listed
