2027 Summer Intern, Meeting and Events Associate (Reston, VA)

ICF•Reston, VA

7d•Hybrid

About The Position

ICF is seeking a Meetings & Events Associate Intern to support its Administrative Operations Services (AOS) Meetings & Events team. This entry-level, 10-week, full-time internship begins in early June 2027 and ends in early August 2027. The role is hybrid and based in Reston, Virginia; relocation assistance is not available for internships. Working alongside experienced, certified meeting professionals, the intern will support the planning, coordination, and execution of events ranging from small internal meetings to large conferences, trainings, and corporate events. The experience includes exposure to venue sourcing, event logistics, supplier coordination, budgeting, stakeholder engagement, operational planning, and conference center operations in an onsite environment. The position is intended for a student interested in event management, hospitality, business operations, project management, or client services. The intern will contribute to projects and help deliver meeting and event experiences for internal and external stakeholders. The internship also provides practical experience in meeting and event lifecycle management, supplier engagement, budget and logistics coordination, stakeholder relationships, conference center operations, process improvement, and corporate meetings governance and service delivery.

Requirements

By the internship start date, have completed at least 30 college-level credit hours in Hospitality Management, Event Management, Business Administration, Communications, Marketing, Project Management, Tourism, or a related field.
Strong organizational skills and attention to detail.
Effective written and verbal communication skills.
Ability to manage multiple priorities in a fast-paced environment.
Proficiency with Microsoft Office applications, including Excel, PowerPoint, and Word.
Strong interpersonal skills and ability to collaborate across diverse stakeholder groups.
Demonstrated problem-solving and analytical abilities.
Ability to work independently while contributing effectively in a team environment.
All candidates must be authorized to work in the United States.

Nice To Haves

Completed bachelor's degree and enrollment verification, or at least 9 completed credit hours in a related graduate program.
Coursework or experience related to event planning, hospitality, business operations, project management, marketing, or customer service.
Interest in meetings, conferences, event technology, hospitality, or corporate operations.
Experience coordinating projects, events, student organizations, or volunteer activities.
Familiarity with Microsoft 365, SharePoint, event registration platforms, or project management tools.

Responsibilities

Support planning and coordination for in-person, virtual, and hybrid meetings and events.
Assist with venue and supplier research and proposal comparisons.
Support event logistics, including visitor registration, food and beverage coordination, audiovisual requirements, and meeting materials.
Participate in event planning and operations meetings and document decisions, action items, and project updates.
Assist with budget tracking, expense reconciliation, and event reporting.
Maintain event records, planning documents, and project files.
Support conference center operations and onsite event execution as needed.
Conduct research and benchmarking to identify best practices and improvement opportunities.
Collaborate with internal stakeholders, suppliers, and service providers to support successful event delivery.
Assist with process documentation, knowledge management, and continuous improvement initiatives across the Meetings & Events program.