Meeting Support Specialist
About The Position
ARES is seeking a Meeting Support Specialist to support the Low Earth Orbit Program on the Mission Technical Integration Contract at Johnson Space Center. The role supports meeting operations across multiple disciplines, including managing electronic and in-room data to ensure meetings and materials are restricted according to data-owner classifications. The specialist provides meeting logistics and room support, records and tracks meeting minutes, actions, and decisions, coordinates multiple meetings each week, and provides basic IT troubleshooting for meeting-room equipment and tools. The position requires on-site work at least three to four days per week, with early morning and after-hours support as assigned and travel as required.
Requirements
- Associate’s degree from an accredited college or university, or five years of experience.
- Ability to work on-site a minimum of three to four days per week.
- Proficient knowledge of Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Excellent verbal and written communication skills.
Nice To Haves
- NASA human spaceflight experience.
- Knowledge of SharePoint and/or data management.
- Knowledge of data handling for exports, including proprietary information and ITAR.
- Knowledge of MS Teams.
Responsibilities
- Support Low Earth Orbit Program meeting operations across multiple disciplines.
- Manage electronic and in-room data to ensure meetings and materials are restricted according to data-owner classifications.
- Post meeting agendas and presentations.
- Provide website and calendar support.
- Schedule meetings and room equipment, and provide in-room meeting support.
- Record, transcribe, and/or summarize meeting minutes.
- Record and track meeting actions and decisions.
- Provide basic IT support and troubleshoot meeting-room equipment and tools.
- Coordinate and schedule multiple meetings per week.
- Identify process improvements and develop plans for their implementation and execution.
- Provide early morning and after-hours meeting support as assigned.
- Travel as required.
- Perform other duties as assigned.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- HSA/FSA accounts
- Life and disability insurance
- Critical illness and accident insurance
- ESOP
- 401(k) plan
- Paid time off and holidays
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What This Job Offers
Job Type
Full-time
Education Level
Associate degree
