Medical Supply & Patient Care Coordinator

Visiting Nurse Services Westchester•City of White Plains, NY

14d•$25 - $27

About The Position

Visiting Nurse Service Westchester is seeking a highly organized and detail-oriented Medical Supply & Patient Care Coordinator to support its Clinical Operations team. The position oversees medical supply purchasing, inventory, distribution, cost control, and equipment coordination for the Certified Home Health Agency (CHHA). The coordinator works with clinical staff, leadership, vendors, and operational teams to ensure supplies and equipment are available when needed and inventory practices and purchasing are efficient and cost-conscious. The role also provides scheduling coverage and administrative and clinical operations support, and may assist other departments or areas of the agency as business needs arise.

Requirements

High school diploma or GED.
Strong organizational and time-management skills.
Excellent attention to detail and follow-through.
Strong communication and customer service skills.
Ability to manage multiple priorities in a fast-paced environment.
Proficiency with Microsoft Office, including Excel, Word, and Outlook.
Ability to work independently and collaboratively.

Nice To Haves

2+ years of experience in medical supplies, inventory management, purchasing, healthcare operations, or a related field.
Experience in Home Health, Home Care, Hospice, or healthcare.
Associate degree in Healthcare Administration, Business Administration, Supply Chain Management, or a related field.
Experience with medical supply vendors, inventory systems, healthcare software, or electronic medical records.

Responsibilities

Manage medical and clinical supply inventory, purchasing, distribution, and utilization.
Monitor stock levels, place orders, and prevent supply shortages.
Conduct inventory audits and maintain accurate records.
Review products for expiration dates and remove expired items according to agency policy.
Prepare nursing bags, clinical kits, and supplies for field staff.
Process approved supply requests with attention to cost and utilization.
Serve as the primary contact for medical supply vendors.
Resolve product issues, substitutions, backorders, pricing, and delivery concerns.
Assist leadership with vendor and product evaluations.
Monitor vaccine and temperature-sensitive supply storage and maintain required logs.
Assist with vaccine inventory and preparation.
Support Clinical Managers, the Wound Specialist, and Clinical Office Manager with operational needs.
Assist with hospital follow-up calls, reports, scheduling coverage, quality initiatives, and special projects.
Provide administrative and clinical operations support and assist other departments or agency areas as business needs arise.