Medical Staff Coordinator (Administrative)

Marin Community Clinics•Novato, CA

7d•Onsite

About The Position

Marin Community Clinics is a multi-clinic network providing integrated primary care, dental, behavioral, specialty, and referral services to nearly 40,000 people annually in Marin County. The organization’s mission is to promote health and wellness through excellent, compassionate care for all. The temporary Medical Staff Coordinator (Provider Staff Coordinator) reports directly to the Provider Staff Coordination Supervisor. This position maintains work schedules for medical, behavioral health, and dental providers, keeps timecard records, and supports related projects. The assignment is temporary for 3 to 6 months, based onsite in Novato, California, with a Monday-through-Friday schedule from 8:00 a.m. to 5:00 p.m.

Requirements

High school diploma required.
At least 2 years of experience in a similar role, such as healthcare facility coordination, or experience as a secretary, administrative assistant, customer service representative, or equivalent.
Proficiency with Microsoft Outlook (Calendar, Email, and Contacts) and Microsoft Office (Word, Excel, Access, PowerPoint, and Publisher).
Ability to learn other software and databases as requested.
Ability to communicate effectively and professionally in writing and orally.
High initiative, attention to detail, and ability to follow assignments through to completion.
Sound judgment to alert the Supervisor or Director of Support Services about matters requiring immediate attention.
Ability to handle multiple, competing, varied tasks and manage workflow successfully.
Ability to prioritize assignments and communicate with Directors to determine priorities when needed.
Ability to perform standard business practices, including administrative tasks, postal and electronic mailing, and filing.
Meet immunization and fit-for-duty regulatory requirements.

Nice To Haves

Bachelor’s degree, some college, or equivalent experience.
Experience with OCHIN-Epic.

Responsibilities

Manage Epic scheduling functions, including opening schedules, creating visit templates, and blocking shifts as needed.
Track and manage provider schedules to prepare and complete payroll.
Track and maintain minimum provider staffing at clinics.
Staff, create, and publish the Saturday clinic schedule.
Create and publish the Adult After-Hours rotation.
Create and distribute the pediatric hospital rounds schedule monthly.
Work with clinic leadership to track and manage schedules and clinic administrative needs.
Assess dental provider coverage needs and coordinate coverage as needed.
Perform other duties as assigned by the Director of Patient Engagement Services.