Medical Records Coordinator

Still Hopes Episcopal Retirement Community•West Columbia, SC

8d•Onsite

About The Position

Still Hopes Episcopal Retirement Community is seeking a detail-oriented and highly organized Part-Time Medical Records Coordinator to support the accuracy, integrity, confidentiality, and regulatory compliance of resident health information. This position is ideal for an experienced medical records or health information professional who enjoys working independently, conducting record audits, identifying documentation deficiencies, and collaborating with clinical and administrative teams to maintain complete and compliant medical records. The Medical Records Coordinator is responsible for coordinating the maintenance and management of resident health records while ensuring compliance with organizational policies and applicable state and federal regulations. This position plays an important role in maintaining medical record integrity, supporting regulatory compliance, processing authorized releases of information, and assisting with audits, surveys, and Medicare-related processes.

Requirements

Minimum of two (2) years of recent, relevant experience in healthcare medical records, health information management, and/or medical record review within an acute care hospital, inpatient rehabilitation facility, skilled nursing facility, or physician office/clinic setting is required.
Experience with electronic health records (EHR), medical record auditing, regulatory compliance, release of information, record retention, and maintaining the accuracy, completeness, confidentiality, and integrity of health records is required.
Strong knowledge of medical terminology, healthcare documentation practices, HIPAA privacy and security requirements, release of information, record retention, and confidentiality standards.
Exceptional attention to detail and organizational skills.
Strong time-management skills and the ability to manage multiple deadlines and competing priorities.
Sound judgment, discretion, and professionalism when handling confidential information.
Effective written and verbal communication skills, including the ability to collaborate with clinical professionals and organizational leadership.
Proficiency with electronic health records and Microsoft Outlook, Word, Excel, and PowerPoint.
Strong computer, data-entry, typing, and electronic document-management skills.
The ability to work independently while contributing to a collaborative, multidisciplinary team.

Nice To Haves

Associate degree or higher in Health Information Management (HIM), Health Information Technology (HIT), Healthcare Administration, Health Informatics, Nursing, or a related healthcare field are preferred.
Registered Health Information Technician (RHIT) or Registered Health Information Administrator (RHIA) through the American Health Information Management Association (AHIMA).
Other relevant health information management certifications may be considered.
Experience in skilled nursing, long-term care, Medicare/Medicaid, or other highly regulated healthcare settings is preferred.

Responsibilities

Maintain accurate, complete, organized, confidential, and accessible resident medical records.
Conduct routine and focused medical record audits to identify missing, incomplete, or inconsistent documentation.
Communicate documentation deficiencies to appropriate team members and assist with follow-up and resolution.
Process authorized requests for medical records and release of information in accordance with HIPAA and organizational requirements.
Coordinate record retention, storage, retrieval, archival, and off-site storage processes.
Assist with internal and external audits, regulatory surveys, investigations, claim reviews, and other authorized medical record reviews.
Retrieve, organize, validate, and prepare documentation requested by residents, responsible parties, healthcare providers, insurance companies, attorneys, government agencies, auditors, and surveyors.
Maintain the confidentiality, security, and integrity of protected health information.
Collaborate with Nursing, Therapy, Administration, Compliance, Billing, and other departments to support accurate and complete documentation.
Participate in applicable quality and compliance activities, including QAPI, Triple Check, and Medicare-related meetings.