Medical Records Coordinator

Excelin Health Services•Irving, TX

About The Position

The Filing/Data Processing Clerk is primarily responsible and accountable for maintaining accurate patient records for billing. The role supports clinical record processing, patient referrals, mail handling, supply inventory, telephone communications, and organizational expense processing.

Requirements

High school graduate or equivalent.
Two years of data entry experience.
Previous health care-related billing experience.
Ability to type 50 words per minute.
Word processing skills.
Personal computer skills.
Knowledge of business machines.

Nice To Haves

Previous billing and computer experience, preferably in home health or a similar operation.

Responsibilities

Files all elements of patient records daily.
Date-stamps clinical notes daily.
Receives and routes incoming mail daily and prepares outgoing mail daily.
Maintains a current log of interim orders and plans of care to verify mailing and return dates in compliance with state and federal regulations.
Maintains adequate inventory of medical supplies and items needed for patient care, and notifies the Clinical Supervisor/Nursing Supervisor when supplies need restocking.
Maintains an adequate supply of client plan-of-care record elements and pre-made clinical records for clinicians.
Answers telephone lines promptly and efficiently, responds to messages as instructed, and records calls in the call log.
Processes travel and expense vouchers for the organization.
Processes new patient referral information into the computer system in a timely manner.
Tracks verification for all skilled services.
Coordinates and verifies clinical documentation for entry, including 485–486 forms from admission through discharge.
Completes special projects and other related duties as assigned by the Clinical Director/Information Systems Supervisor.