Medical Office Receptionist

BEACON BEHAVIORAL SUPPORT SERVICES • Chadds Ford Township, PA

4d

About The Position

The Medical Office Receptionist serves as the first point of contact for patients and visitors in a healthcare setting, ensuring a welcoming and professional environment. This role is critical in managing patient flow by efficiently scheduling appointments, handling inquiries, and maintaining accurate patient records. The receptionist coordinates communication between patients, medical staff, and external parties, facilitating smooth operations within the medical office. Attention to detail and confidentiality are paramount, as the role involves managing sensitive patient information in compliance with healthcare regulations. Ultimately, the Medical Office Receptionist contributes to the overall patient experience by providing exceptional customer service and supporting the administrative functions of the healthcare facility.

Requirements

• High school diploma or equivalent.
• Basic proficiency with computer systems and electronic health record (EHR) software.
• Strong communication and interpersonal skills.
• Ability to handle confidential information with discretion.

Nice To Haves

• Previous experience in a medical office or healthcare environment preferred.
• Certification as a Medical Administrative Assistant (CMAA) or equivalent.
• Experience with medical billing and coding procedures.
• Familiarity with insurance verification and claims processing.
• Multilingual abilities to assist a diverse patient population.
• Advanced proficiency in Microsoft Office Suite and healthcare management software.

Responsibilities

• Greet and check in patients upon arrival, verifying personal and insurance information.
• Schedule, reschedule, and confirm patient appointments using electronic health record (EHR) systems.
• Answer incoming phone calls, respond to patient inquiries, and direct calls to appropriate medical personnel.
• Maintain and update patient records accurately while ensuring compliance with HIPAA and other privacy regulations.
• Process patient payments, handle billing inquiries, and coordinate with insurance providers as needed.
• Prepare and organize patient charts and documentation for medical staff.
• Coordinate communication between patients, healthcare providers, and external agencies to facilitate care delivery.
• Manage office supplies and ensure the reception area is clean, organized, and welcoming.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED