Medical Office Assistant- PRN
About The Position
The Medical Office Assistant performs administrative and clinical support duties at the Central Kansas Cancer Center in Manhattan, Kansas. The role involves welcoming and directing patients and visitors, handling telephone calls and messages, scheduling appointments and referrals, and maintaining accurate medical records and clinic information using electronic medical records software. The assistant also supports practitioners during patient encounters and performs patient-care tasks within the scope of practice, including recording vital signs, preparing instruments and equipment, assisting with patient movement and positioning, and providing appropriate follow-up information. The position also coordinates records and documentation for insurance, billing, and disability determinations; obtains insurance pre-authorizations; reports charges weekly; schedules prescribed labs and diagnostics; manages supplies; and helps maintain clean patient rooms. The assistant must protect confidentiality and comply with HIPAA requirements, dispose of biomedical waste appropriately, and perform other duties that support the successful operation of the facility. Work is primarily in a standard medical office with extensive public contact and frequent interruptions. The position is PRN, with day shifts consisting of 8-hour shifts.
Requirements
- High school diploma or equivalent.
- Ability to work in an office setting and stand or sit for prolonged periods.
- Ability to occasionally stoop, bend, kneel, crouch, reach, and twist.
- Ability to lift, carry, push, and/or pull light to moderate amounts of weight.
- Ability to operate office equipment requiring repetitive hand movement and fine coordination, including a computer keyboard.
- Ability to travel to other locations using private and commercial transportation.
- Ability to communicate verbally to exchange information.
- Ability to see and hear within the normal range, with or without correction.
Nice To Haves
- Certificate as a nurse assistant, medical aide, or medical assistant.
Responsibilities
- Perform daily office tasks, greet patients and visitors, determine the purpose of visits, and direct people to appropriate staff.
- Answer telephones and receive and route messages, calls, and documents to appropriate staff.
- Schedule and confirm patient appointments and coordinate referrals to outside providers, including labs and diagnostic services.
- Maintain medical records, correspondence files, and other clinic information using electronic medical records software; compile records, reports, and correspondence as requested.
- Assist practitioners with patient encounters.
- Dispose of biomedical waste according to applicable standards.
- Prepare medical instruments and equipment for use and operate medical equipment as requested within scope of practice.
- Perform and record patient vital signs.
- Obtain insurance pre-authorizations, report charges weekly to billing, and coordinate records for insurance, billing, and disability determination requirements.
- Clean patient or treatment rooms and stock medical or patient-care supplies.
- Adjust patients’ positions on beds or tables and move patients to or from treatment areas.
- Provide and explain medical follow-up information to patients as appropriate and within scope of practice.
- Transport biological or other medical materials.
- Schedule prescribed laboratory and diagnostic services.
- Maintain clinic confidentiality and HIPAA compliance.
- Operate office equipment, including fax and voicemail systems, and use word processing, spreadsheet, and other software to prepare reports, invoices, financial statements, letters, case histories, or medical records.
- Perform other duties as assigned to support facility operations, including compliance, training, cleaning, maintenance, and support.
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What This Job Offers
Education Level
High school or GED
