Temporary Medical Education Coordinator

University of California, Irvine•Orange, CA

1d•Hybrid

About The Position

This is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department. Interviewing and hiring is based on internal hiring needs and how well the candidate's experience matches the assignment requirements. Certain temporary assignments may require clearance of a health physical or require a valid California Driver’s License for driving university vehicles. The majority of our temporary positions are Monday – Friday, 8:00 a.m. – 5:00 p.m. We also have occasional part-time, weekend, and evening hours available, depending on the assignment. Comprehensive benefits options are also available for temporary employees, including paid vacation, holidays, and sick leave. Please note that we recruit for this position on an on-going basis to build a talent pool of potential candidates. When a position becomes available, we will review applicants at that time. Due to the volume of applications that we receive, only those candidates selected for interviews will be contacted.

Requirements

Experience providing administrative or program coordination support in a complex, fast-paced environment with multiple competing priorities.
Demonstrated organizational, communication, and interpersonal skills with the ability to coordinate meetings, educational activities, and special projects while interacting with diverse stakeholders.
Proficiency with Microsoft Office and standard office systems, with the ability to maintain accurate records, prepare reports, manage databases, and coordinate logistics.
Ability to exercise sound judgment, maintain confidentiality, work independently, and travel between department locations as needed.
Ability to read, write, and follow written and oral instructions in English.
Must be able to provide proof of work authorization.

Nice To Haves

Experience supporting faculty, graduate medical education, undergraduate medical education, or academic programs within a healthcare or higher education environment.
Knowledge of medical education processes, including student and resident scheduling, evaluations, accreditation requirements, or visiting learner programs.
Experience coordinating educational events, workshops, simulation programs, or continuing education activities.
Familiarity with university, academic medical center, or healthcare administrative policies, procedures, and information systems.

Responsibilities

Coordinate faculty administrative support, including calendar management, travel, meetings, correspondence, special projects, and departmental communications.
Administer medical education activities by coordinating student and resident rotations, processing visiting student applications, maintaining records, and serving as liaison with the Medical Education Office.
Support the Perioperative Simulation Center by coordinating workshops, simulation sessions, scheduling, room reservations, equipment and supply preparation, inventory management, and event logistics.
Maintain program documentation, prepare reports, respond to inquiries from faculty and learners, assist with certification renewals, and provide administrative support for departmental initiatives across multiple locations.