Graduate Medical Education Coordinator - Anesthesiology

University of Wisconsin Madison•Madison, WI

17h•Hybrid

About The Position

The Department of Anesthesiology welcomes applications for the position of GME Program Coordinator. As a vital member of the department’s education team, the GME Program Coordinator contributes to the development and implementation of the administrative activities of the residency program to meeting accreditation and regulatory requirements. The GME Program Coordinator performs work independently with assignments from the GME Program Administrator, Department Administration, and Coordinates and contributes to the development and implementation of the administrative activities of the residency program as outlined in the accreditation program requirements and other regulatory agencies. Must utilize fundamental knowledge of these requirements to manage workflow components of the administrative and professional responsibilities for the program's residents while serving as a liaison between the Program Director, residents, program faculty, institutional Graduate Medical Education (GME) office, and affiliated teaching sites concerning program matters. Performs work independently with assignments from the GME Programs Administrator, Department Administrator, or their designee, and in consultation and regular collaboration with the Program Director and the sponsoring institution's Designated Institutional Official (DIO) and Director of Graduate Medical Education.

Requirements

Two years’ experience in educational administration or office administration.

Nice To Haves

Detail oriented with excellent organization and communication skills.
Ability to work both independently and in a team environment to manage and coordinate multiple complex projects and programs.
Ability to build and maintain effective working relationships with colleagues
Excellent time management skills and ability to work quickly and accurately under pressure in a fast paced, deadline-oriented environment.
Experience in an academic health care setting
Experience and deomonstrated proficiency with Microsoft tools, especially Word, Excel, and PowerPoint

Responsibilities

Maintains a thorough understanding of accreditation program requirements, regulatory requirements, and hospital and program policies to ensure accreditation and compliance with regulatory bodies and pertinent policies
Contributes to the design, development and implementation of curriculum and evaluations.
Schedules evaluations and teaching sessions, and creates and maintains the rotation and call schedules.
Maintains accurate records of the curriculum, evaluations, and participation
Manages workflow components of HR lifecycle functions from recruitment through alumni for residents/fellows
Serves as a member of the education team or and as the primary contact for the program liaising with those directly associated with the program, the Institutional GME Office, and regulatory agencies.
Serves as resource to advise residents/fellows of program/institutional policies and procedures
Participates in professional opportunities presented by the Institutional GME Office for orientation and annually through the GME retreat, the Program Coordinator Subcommittee, and other opportunities within UW Health and UW-Madison.
Shadows GME program administrative reviews one-two times per year
Identifies, troubleshoots and resolves discrepancies, and processes and tracks resident/fellow and program expenditures and provides reports to department and Institutional GME Office as requested