Media Coordinator | Active International | Pearl River, NY

AMS • Pearl River, NY

12d • $46,000 - $48,000

About The Position

The Media Coordinator supports accounts in the Local Media department from inception to completion, working with the VP, Director of Client Services, and Account Directors. The role may also involve working directly with Local Media Buyers and Senior Buyers on their campaigns from inception to completion. The position has no supervisory duties and does not require regularly scheduled travel.

Requirements

• Bachelor's degree or equivalent work experience.
• At least 1 year of media-related work experience.
• Proficiency in Excel and Word.

Nice To Haves

• Proficiency in PowerPoint and media buying software.
• Ability to effectively navigate the Internet.

Responsibilities

• Work with the Account Director to evaluate client specifications.
• Send out availability requests.
• Set up campaigns in the pre-buy system for buyers.
• Request estimates and verify billing information.
• Coordinate with Account Directors to send proposals to clients with relevant documentation.
• Prepare traffic lists for clients.
• Pull final reports, including P&L, X10, S45, and trade reports, and review them for accuracy.
• Reconcile final client billing packets.
• Review weekly posts for assigned clients, verify schedules follow client guidelines, and report findings to the Account Director.
• Prepare and review post-buy analyses for accuracy.
• Prepare paperwork for new station orders, including traffic instructions and letters of liability or credit requests as needed.
• Confirm receipt of orders, collect station contracts, and check contracts for accuracy.
• Enter make-good adjustments and preemptions into the media stewardship system after buyer approval.
• Collect pre- and post-logs by deadline, ensure log times are entered into the media stewardship system and reports are pulled correctly, and follow up on discrepancies by checking log times against orders.
• Review reports and proofs, including profit and loss and spot separation reports, for accuracy.
• Troubleshoot and resolve billing discrepancies and Invoice Matching Reports (IMRs).
• Develop productive relationships within Active and with external station representatives.
• Assist with and participate in ad hoc projects as needed.

Benefits

• Medical coverage
• Dental coverage
• Vision coverage
• Disability coverage
• 401(k)
• Paid time off
• Community engagement opportunities
• Learning opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level