Media Coordinator

Campfire Consulting • Portland, ME

3d • Hybrid

About The Position

Campfire Consulting is hiring a Media Coordinator to keep client work organized, on schedule, and aligned with scope. The role supports client status meetings, task management in the agency’s project management system, linear media vendors, trafficking, and agency partnerships. The coordinator will also document and improve team processes, help set expectations with clients and senior team members, and support media planning, pacing, and reporting as needed. The position works closely with the Managing Director and client services team and is designed to grow into a Media Account Manager role through training and mentorship. The role is based in Portland, Maine, with three in-office days each week and remote or in-office work on Mondays and Fridays.

Requirements

• 1 to 2 years of experience in an agency, media, or client services role.
• Some exposure to paid media.
• Strong Excel skills for tracking, pacing, and reporting.
• Previous experience working in project management platforms such as ClickUp, Asana, or Monday.
• Strong organization and project management skills, and enjoyment of keeping work on track.
• Comfort speaking up in client meetings and holding clients and senior team members accountable.
• Clear, timely written and verbal communication.
• Interest in process, documentation, and finding ways to automate repetitive work.
• Desire to grow into a Media Account Manager role on a small team with room for advancement.

Nice To Haves

• A mix of linear and digital media buying experience is preferred.
• Familiarity with Google Sheets, GA4, or ad platforms.
• Relevant candidate may receive help covering a portion of relocation expenses.

Responsibilities

• Facilitate client status meetings, capture decisions and next steps, and track them to completion in the project management system.
• Help set client expectations in line with scopes of work and SLAs, and flag requests that fall outside scope.
• Support linear media vendor management, including insertion orders, traffic instructions, creative delivery, and makegoods.
• Coordinate with agency partners and track interagency tasks so deliverables and deadlines are met.
• Keep team members on schedule and follow up on open items across assigned accounts.
• Document workflows and keep process documentation current.
• Work with the Managing Director and client services team on process improvements and automations that reduce manual work.
• Support media plan build-out, pacing checks, and reporting in Excel and Google Sheets as needed.
• Support projects beyond core accounts when needed.

Benefits

• Hybrid work environment with three days in the Portland, ME office and remote or in-office Mondays and Fridays.
• Flexible PTO and company holidays, including a paid week off between Christmas and New Year's.
• Health insurance, including medical, dental, and vision.
• 401(k) with company match following the first three months.
• Paid volunteer time.
• Profit-sharing opportunities based on agency performance.
• Parental leave and flexible schedules for caregivers.
• Training and mentorship to support growth into a Media Account Manager role.
• Potential partial relocation expense assistance for the right candidate.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed