Math Jr. Department Assistant

DePaul University•Chicago, IL

5d•Onsite

About The Position

The Department Assistant works closely with the Department Chair and Senior Department Assistant to support the daily operations and administrative functions of the Department of Mathematical Sciences. The role coordinates core administrative activities, assists with special projects, and supports faculty, staff, and students. It involves frequent interaction with faculty and students and contributes to a friendly learning environment. The position supports course management by surveying full-time faculty about teaching preferences, assisting part-time faculty with contracts and shared work spaces, uploading course schedules, and monitoring enrollments in consultation with the chair. It also recruits and helps oversee part-time student tutors in the Quantitative Reasoning Center and Math Tutoring Center, supports quality control, and manages the tutoring center budget. The Assistant supports faculty activities, including coordination of high-enrollment courses, communication, and distribution and maintenance of common course materials. Other support may include making copies, creating flyers for talks, providing logistical assistance, and maintaining department teaching supplies. Front desk duties include greeting visitors, answering the phone, and directing questions to the appropriate person or resource. The role also involves managing student workers in the tutoring centers. The employee is expected to work in person most days during the regular academic year, with some flexibility. The anticipated hiring range is $18.70 to $23.35 per hour. Actual compensation depends on experience, education, departmental budget, and other factors.

Requirements

A bachelor's degree or at least 3 years of experience working in an office setting.
Familiarity with Microsoft Office tools, especially Excel.
Ability to work in person most days during the regular academic year; some flexibility is available.

Responsibilities

Survey full-time faculty about teaching preferences for use in course scheduling.
Communicate with and support part-time faculty by issuing contracts and arranging shared work spaces during the academic quarter.
Upload the course schedule into the system and monitor enrollments in consultation with the chair.
Recruit qualified students to work part-time as tutors in the Quantitative Reasoning Center and Math Tutoring Center.
Work with the Senior Department Assistant to oversee tutoring center quality control and manage the tutoring center budget.
Support coordination of MAT 120 and MAT 137 through email communication, distribution and updating of common course materials, and other tasks as needed.
Provide faculty with logistical support, including making copies and creating flyers for talks.
Maintain department teaching supplies.
Greet visitors, answer the phone as needed, and direct questions to the appropriate person or resource.
Manage student workers in the tutoring centers.