Math Jr. Department Assistant
About The Position
The Math Jr. Department Assistant works closely with the Department Chair and Senior Department Assistant to support the daily operations and administrative functions of DePaul University’s Department of Mathematical Sciences. The position coordinates core administrative activities, assists with special projects, and supports faculty, staff, and students. It involves frequent interaction with faculty and students and contributes to a friendly learning environment. The assistant supports course management by surveying full-time faculty about teaching preferences, communicating with part-time faculty about contracts and shared work spaces, uploading the course schedule, and monitoring enrollments in consultation with the chair. The position also recruits and manages part-time student tutors for the Quantitative Reasoning and Math Tutoring centers, works with the senior assistant on center quality control, and manages the tutoring center budget. Additional responsibilities include supporting faculty coordinators of MAT 120 and MAT 137 through email communication and management of shared course materials; providing logistical support to other faculty; maintaining teaching supplies; and staffing the department’s front desk by greeting visitors, answering calls, and directing questions to appropriate resources. The position requires in-person work most days during the regular academic year, with some flexibility.
Requirements
- Bachelor of Arts degree or at least 3 years of experience working in an office setting.
- Familiarity with Microsoft Office tools, especially Excel.
- Ability to work in person most days during the regular academic year; some flexibility is available.
Responsibilities
- Survey full-time faculty about teaching preferences for use in course scheduling.
- Communicate with and support part-time faculty in issuing contracts and arranging shared work spaces during the academic quarter.
- Upload the course schedule into the system and monitor enrollments in consultation with the chair.
- Recruit qualified part-time student tutors for the Quantitative Reasoning and Math Tutoring centers.
- Work with the senior assistant to oversee tutoring center quality control and manage the tutoring center budget.
- Support faculty coordinators of MAT 120 and MAT 137 through email communication, distribution and updating of common course materials, and other coordination tasks.
- Provide logistical support to faculty, including making copies and creating flyers for talks.
- Maintain department teaching supplies.
- Greet visitors, answer the phone as needed, and direct questions to the appropriate person or resource.
- Manage student workers in the tutoring centers.
Benefits
- Medical, dental, and vision benefits.
- Retirement plan matching contribution of 8%.
- Tuition waivers for employees and dependents.
- Paid time off, sick time, holidays, and floating holidays.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
