Materials Manager - Atrius Health Ambulatory Surgery Center

SCA Health•Waltham, MA

21h

About The Position

The Materials Manager is responsible for receiving, storing, tracking, and distributing central supply, floor stock, office supplies, stock supplies, and rental equipment for the ambulatory surgery center. The role maintains appropriate inventory levels, processes orders and shipments, conducts physical inventories, manages storage areas, and ensures supplies are handled in accordance with facility policies, safety requirements, and applicable department standards. The position also maintains accurate inventory records and equipment logs, posts inventory activity to the computer, monitors supplies for damage or expiration, and removes outdated or excess stock. The Materials Manager coordinates with facility departments and supervisors to support service levels, identify unusual usage or potential problems, and protect patient privacy and medical record confidentiality. The role follows infection-control practices, emergency procedures, safe equipment operation, and proper body mechanics.

Requirements

High school graduate or equivalent.
Demonstrated competent use of proper body mechanics in work activities.
Ability to follow facility safety, emergency, infection-control, and standard precaution procedures.

Nice To Haves

1–2 years of experience in medical supplies or equipment.

Responsibilities

Receive and distribute central supply, floor stock, office supplies, stock supplies, and rental equipment.
Maintain adequate inventory levels, remove or return excess stock, and adjust cart inventory as needed.
Manage inventory control programs in accordance with department requirements, JCAHO, Pristine Factor, and safety and security procedures.
Record supply movements in the computer, including posting items removed from inventory within 24 hours.
Conduct quarterly physical inventories and maintain accurate inventory records and reporting.
Maintain distribution and bulk storage areas, label shelves, and keep carts and shelves to facility standards.
Monitor, track, return, and destroy outdated supplies; check supplies for expiration dates and incoming shipments for damage.
Ensure receipts have purchase order numbers and are authorized; sign packing slips and forward them to purchasing.
Update the equipment logbook daily and keep the supervisor’s computer records current.
Meet deadlines for ordering, receipt, delivery, and storage of supplies; check in and distribute orders promptly and accurately.
Use time effectively and follow facility safety requirements and procedures.
Identify potentially unsafe situations, report them to a supervisor, and follow procedures for correcting unsafe conditions.
Complete employee and patient incident documentation thoroughly and promptly as required by facility policy.
Follow department and facility emergency procedures, infection-control practices, and standard precautions.
Operate equipment and machinery safely and report unsafe situations.
Work effectively with facility personnel to maintain service levels in line with goals and objectives.
Inform supervisors of excess usage, unusual depletion, or potential problems in a timely manner.
Order supplies according to department procedures.
Protect patient privacy and medical record confidentiality.
Demonstrate awareness of age-specific development needs for the population served as they relate to department duties.
Use proper body mechanics in work activities.
Provide economic and conservative management of surgery center property.