Materials Management Supervisor

University of California, San Francisco•Oakland, CA

About The Position

Under the direction of the Material Services Manager, the Materials Management Supervisor oversees daily Materials Management operations across UCSF Health East Bay locations, including the Main Hospital, Distribution Center, Receiving, Mail Services, Perioperative Services, OPC operating rooms, and Walnut Creek. The role oversees staff assignments, scheduling, training, and performance to maintain consistent service and coverage across locations. The supervisor coordinates inventory control, PAR replenishment, supply distribution, expiration monitoring, and shortage response. The position works with clinical departments, Procurement, vendors, and supply chain data teams to resolve supply issues, improve workflows, and support safe, timely, and cost-effective operations. Materials Management supports patient care across UCSF Benioff Children’s Hospital Oakland and East Bay operations through receipt, storage, inventory control, replenishment, and distribution of medical supplies. The department supports Main Hospital and Distribution Center operations, SST trailer storage, inpatient and ambulatory supply areas, Perioperative Services, OPC operating rooms, Walnut Creek, Receiving, and Mail Services.

Requirements

Bachelor's degree in a related area and/or equivalent experience or training.
At least 5 years of relevant progressive experience.
Ability to perform commonly applicable functions in word processing and spreadsheet software.
Solid knowledge of the organization's Materials Management application programs to troubleshoot issues and recommend improvements in convenience and efficiency.
Organizational and customer service skills to coordinate daily operations across multiple locations.
Ability to work collaboratively with clinical departments, Procurement, vendors, department leads, and management.
Written and verbal communication skills to explain supply issues, provide staff direction, and communicate operational updates.
Ability to investigate inventory discrepancies, identify causes, and implement solutions within established procedures.
Experience coordinating staff or supply operations across multiple locations or shifts.
Experience using Oracle inventory and procurement systems.

Responsibilities

Directly supervise staff performing functions such as forecasting supply needs, working with vendors, and developing inventory records management; perform daily quality-control rounding.
Supervise and coordinate Materials Management operations, ensuring compliance with policies, procedures, and external regulations and that work meets accuracy, cleanliness, and organization standards.
Recommend new or revised processes and procedures to improve efficiency or reduce costs; monitor and track supply usage and maintain appropriate documentation.
Assist with administration and management of resources, maintain expenses within budget, evaluate supply system needs, and recommend improvements to supply tracking performance.
Collaborate with multidisciplinary teams on Materials Management operations and communicate regularly with management about operational or human resources issues.
Advise management on initiatives such as workflow efficiencies and clinical information systems.
Interview, orient, and mentor new employees; track attendance and utilization; evaluate performance and define development goals aligned with department goals.
Encourage employees' professional growth, identify training and educational activities, mentor staff, and assist management with staff development, training, and competency assessment.
Provide input for short- and long-range Materials Management goals and assist management in implementing strategic plans by collecting data, measuring success, and evaluating performance.
Monitor and report unit supply levels to support cost efficiency and assist management with cost analysis.