Materials Management Specialist III

CP07 Carilion Services Inc•Roanoke, VA

5d•$19 - $26•Onsite

About The Position

The Materials Management Specialist III leads advanced supply chain functions, manages procurement and inventory systems, and supports reporting and process improvements. The role coordinates, administers, implements, and helps develop a supply support system that efficiently meets the needs of patients and the site or organization’s Materials Management Department. It may act as a lead and may have significant responsibility for inventory control systems, including acquisition, procedure development, maintenance, repair, and reporting errors. The specialist acts as a buyer for non-contract items and services, coordinates pricing and vendor selection, and helps maintain new Vendor Access policies. During backorders, the specialist identifies acceptable clinical substitutions and communicates with stakeholders to prevent zero fills. The role ensures purchasing complies with organizational policies, contractual agreements, authorization guidelines, and coding and nomenclature requirements. The specialist manages inventory cost controls, including stock and consigned inventory, product evaluations, discontinued product phase-outs, min/max levels, critical order points, zero-pick resolution, electronic receiving, and monitoring supply levels. The role also supports physician preference item purchasing, inventory management, and audits; consults with fiscal departments on revenue-item coding; coordinates returns for credit or repair; and communicates with healthcare facilities, sales representatives, and other stakeholders regarding supply availability, products, and standardization. The position develops procedures and recommends policies for adding product lines to automatic replenishment, and may lead projects, train others, and document milestones. It supports department priorities and performance, promotes team cohesion, and assists fellow specialists.

Requirements

High school diploma or equivalent; one year of experience may be accepted in lieu of education.
At least two years of healthcare materials management or inventory experience.
Excellent communication skills.
Proficiency in Microsoft Office, including Excel formulas, sorting large amounts of data, and printing.
Familiarity with automated procurement and inventory control systems.
Ability to work independently with minimal supervision and collaboratively in a team.
Ability to meet deadlines within short time frames.
Ability to perform repetitive tasks for long periods.
Ability to perform in a continually changing environment.

Responsibilities

Coordinate, administer, implement, and assist in developing an efficient supply support system for patients and the Materials Management Department.
Act as a buyer for non-contract items and services, coordinating pricing and selection with vendors.
Support and help maintain new Vendor Access policies.
Identify acceptable clinical substitutions during backorder situations and communicate with stakeholders to prevent zero fills.
Ensure assigned purchases comply with policies, vendor contracts, purchase authorization guidelines, and consistent coding and nomenclature requirements.
Meet assigned department and Materials Management budget goals and performance indicators.
Manage cost controls over stock and consigned inventory, including product evaluations, product phase-outs, min/max levels, critical order points, zero-pick resolution, electronic receiving, and monitoring critical supply levels.
Assist with physician preference item purchasing, inventory management, and audit management.
Consult with fiscal departments on proper revenue-item coding and make revenue recommendations related to the Charge Master as directed.
Coordinate returns of stock and nonstock supplies and equipment to manufacturers or distributors for credit or repair, working with other departments.
Communicate with healthcare facilities, sales representatives, and other stakeholders about supply and equipment availability, new products, and product-line standardization.
Develop procedures and recommend policies for adding product lines to automatic replenishment; train and carry out related processes.
Lead projects as assigned, documenting milestones and overseeing project execution.
Support department priorities and performance, promote team cohesion, and assist fellow specialists.