Materials Management Specialist III

Carilion Clinic•Roanoke, VA

2d•Onsite

About The Position

The Materials Management Specialist III leads advanced supply chain functions, manages procurement and inventory systems, and supports reporting and process improvements. The role coordinates and administers supply support systems to meet the needs of patients and the organization’s Materials Management Department. It acts as a buyer for non-contract items and services, which may require clinical knowledge, and may carry significant responsibility for inventory control systems, procedures, maintenance, and error reporting. The specialist develops, runs, reviews, and maintains reports to resolve problems; coordinates purchasing and vendor selection for non-contract items; and supports vendor access policies. During backorders, the specialist identifies acceptable clinical substitutes when necessary and communicates with stakeholders to prevent zero fills. The role ensures purchases comply with organizational policies, vendor agreements, authorization requirements, and consistent coding and nomenclature. It also supports budget and performance goals, manages inventory cost controls, and helps with physician-preference-item purchasing, inventory, and audits. The specialist coordinates supply and equipment returns, works with internal departments and external stakeholders on supply availability and product information, and develops procedures for adding product lines to automatic replenishment. The role trains and executes processes for assigned product lines, may lead projects and document milestones, promotes team cooperation, and supports the Materials Management Manager and Director and other specialists in department priorities and performance.

Requirements

High school diploma or equivalent; one year of experience may be accepted in lieu of education.
At least two years of healthcare materials management or inventory experience.
Excellent communication skills.
Proficiency in Microsoft Office, including Excel formulas, sorting large amounts of data, and printing.
Familiarity with automated procurement and inventory control systems.
Ability to work independently with minimal supervision and collaboratively in a team setting.
Ability to meet deadlines within short time frames.
Ability to perform repetitive tasks for long periods.
Ability to perform in a continually changing environment.

Responsibilities

Coordinate, administer, implement, and help develop supply support systems for the Materials Management Department.
Act as a buyer for non-contract items and services, including coordinating pricing and selection with vendors as directed.
Support and help maintain vendor access policies.
Identify acceptable clinical substitutions during backorders and communicate with stakeholders to prevent zero fills.
Ensure assigned purchases comply with organizational policies, vendor agreements, purchase authorization guidelines, and coding and nomenclature requirements.
Meet department budgetary goals and Materials Management performance indicators or statistics.
Manage cost controls for stock, consigned, and non-consigned inventory, including MMIS utilization, product evaluations, phase-out of discontinued products, min/max levels, critical order points, zero-pick resolution, electronic receiving, and monitoring critical supply levels.
Assist with physician-preference-item purchasing, inventory management, and audit management.
Consult with fiscal departments on revenue-item coding and recommend revenue items or Charge Master changes as directed.
Coordinate returns of stock and nonstock supplies and equipment to manufacturers or distributors for credit or repair, working closely with other departments.
Communicate with healthcare facilities, sales representatives, and other external stakeholders about supply and equipment availability, new products, and product-line standardization.
Develop procedures and recommend policy for adding product lines to automatic replenishment; train and execute processes for assigned product lines.
May lead projects, document milestones, and oversee project execution.
Promote team cohesion and cooperation; support the Materials Management Manager and Director with daily priorities and assist fellow specialists in driving performance.
Develop, run, review, and maintain reports to support problem resolution.
May have responsibility for acquisition, procedure development, maintenance, repair, and error reporting for inventory control systems.