Materials Management Specialist III

Carilion Clinic•Roanoke, VA

1d•$19 - $26

About The Position

The Materials Management Specialist III leads advanced supply chain functions, manages procurement and inventory systems, and supports reporting and process improvements. The role coordinates, administers, implements, and helps develop an efficient supply support system that meets the needs of patients and the site or organization’s Materials Management Department. The specialist acts as a buyer for non-contract items and services, which may require clinical knowledge, and may have significant responsibility for inventory control systems, including development of procedures, maintenance, repair, and error reporting. The role designs, runs, reviews, and maintains reports to resolve problems and may act as a lead. The specialist coordinates pricing and selection of non-contract items and services with vendors, supports new Vendor Access policies, and identifies acceptable clinical substitutions during backorders to help prevent zero fills. The role ensures purchases comply with Carilion policies, vendor agreements, purchase authorization guidelines, and consistent coding and nomenclature requirements. It also works toward assigned budgetary goals and department performance indicators. The position exercises cost controls over stock and consigned inventory, using the MMIS, product evaluations, product phase-outs, min/max levels, critical order points, resolution of zero picks, electronic receiving protocols, and daily monitoring of critical supply levels. It assists with physician preference item purchasing, inventory management, and audits. The specialist consults with fiscal departments on revenue-item coding and makes revenue recommendations, including Charge Master recommendations as directed. The specialist coordinates returns of supplies and equipment to manufacturers or distributors for credit or repair, working closely with other departments. It communicates with other health care facilities, sales representatives, and external stakeholders about supply and equipment availability, new products, and product-line standardization. The role develops procedures and recommends policy for adding product lines to automatic replenishment, trains and executes processes for assigned product lines, and may lead projects by documenting milestones and overseeing execution. It supports team cohesion and cooperation, assists the MM Manager and Director with daily priorities, and helps fellow specialists improve performance.

Requirements

High school diploma or equivalent; one year of experience may be accepted in lieu of education.
At least 2 years of healthcare materials management or inventory experience.
Excellent communication skills.
Proficiency in Microsoft Office, including Excel spreadsheets, formulas, sorting large amounts of data, and printing.
Familiarity with automated procurement and inventory control systems.
Ability to work independently with minimum supervision and collaboratively in a team setting.
Ability to meet deadlines within short time frames.
Ability to perform repetitive tasks for long periods of time.
Ability to perform in a continually changing environment.

Responsibilities

Coordinate, administer, implement, and help develop an efficient supply support system that meets patient and organizational needs.
Act as a buyer for non-contract items and services; coordinate pricing and selection with vendors.
Support and help maintain new Vendor Access policies.
Find acceptable clinical substitutions during backorders and communicate with stakeholders to prevent zero fills.
Ensure purchases comply with Carilion policies and procedures, vendor agreements, purchase authorization guidelines, and coding and nomenclature requirements.
Meet assigned department and Materials Management budgetary goals and performance indicators.
Control stock and consigned inventory costs through MMIS use, product evaluations, timely phase-out of discontinued products, effective min/max levels and critical order points, resolution of zero picks, electronic receiving protocols, and monitoring of critical supply levels.
Assist with physician preference item purchasing, inventory management, and audit management.
Consult with fiscal departments on revenue-item coding and make revenue recommendations, including Charge Master recommendations as directed.
Coordinate returns of nonstock and stock supplies and equipment to manufacturers or distributors for credit or repair, in coordination with other departments.
Communicate with health care facilities, sales representatives, and other external stakeholders about supply and equipment availability, new products, and product-line standardization.
Develop procedures and recommend policy for adding product lines to automatic replenishment; train and execute processes for assigned product lines.
Potentially lead projects, document milestones, and oversee total project execution.
Support team cohesion and cooperation, assist the MM Manager and Director with daily priorities, and support fellow specialists in improving performance.
Design, run, review, and maintain reports for problem resolution; maintain, repair, and report errors for inventory control systems as assigned.