Materials Management Clerk

Riverview Health • Noblesville, IN

3d

About The Position

The Materials Management Clerk ensures the efficient, orderly day-to-day operation of receipt and distribution activities. The role manages replenishment processes and hospital-wide departmental inventories, coordinates supply deliveries with vendors, receives and distributes supplies and equipment, and supports internal and external mail and courier services. The clerk uses independent judgment to resolve operational issues, set priorities, and ensure compliance with applicable policies and requirements.

Requirements

• High school diploma or equivalent.
• At least 1 year of materials management experience.
• Ability to work independently and make sound judgments.
• Ability to set priorities and resolve issues independently within departmental policies.
• Ability to interpret and apply policies and procedures to support compliance with state, federal, and local requirements.

Nice To Haves

• Associate degree.
• At least 3 years of materials management experience.
• ERP knowledge.

Responsibilities

• Develop, create, and maintain hospital-wide departmental inventories, including operating room inventories; conduct periodic inventory counts; transmit EDI orders; and support material receipt and replenishment systems using the Periodic Automatic Replenishment (PAR) System.
• Maintain PAR quantities, item descriptions, and barcodes using electronic databases, and work with department managers and other personnel to establish appropriate PAR quantities and supply volumes.
• Coordinate supply deliveries with external vendors and work with prime distributors to resolve back orders, substitutions, delivery errors, and stat requests.
• Receive and deliver hospital supplies and equipment; determine quantities, items, and appropriate storage based on requests, usage history, and costs.
• Provide internal and external mail services and courier services.
• Resolve problems through direct action or referral to appropriate Materials Management personnel, following departmental policies.
• Use PC-based communication, label-generation, database, EDI, and spreadsheet programs to ensure timely documentation, ordering, and receipt of supplies.
• Comply with applicable policies and procedures, maintain acceptable attendance and punctuality, follow the dress code, and participate in performance improvement activities as requested.
• Perform duties as an active member of the healthcare team, contributing to multidisciplinary teamwork and supporting patient care and organizational functions.
• Make independent, sound decisions when providing materials; set priorities using independent judgment; and identify when tasks should be delegated to other staff members.
• Interpret and apply policies and procedures to support compliance with state, federal, and local requirements.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED