Materials Management Clerk

Riverview Health•Noblesville, IN

About The Position

The Materials Management Clerk ensures the efficient, orderly day-to-day operation of receipt and distribution activities. The role manages replenishment processes and departmental inventories across the hospital, including the operating room, using periodic inventory counting, EDI order transmission, material receipt and replenishment systems, and the Periodic Automatic Replenishment (PAR) System. The clerk maintains PAR quantities, descriptions, and bar coding using electronic databases and works with department managers and other personnel to establish appropriate PAR quantities and supply volumes. The position coordinates supply deliveries with external vendors and works with prime distributors to resolve back orders, substitutions, delivery errors, and urgent requests. It also handles receipt and delivery of hospital supplies and equipment, mail services, and courier services. The role independently assesses inventory quantities, items, and storage needs based on requests, usage history, and costs; resolves problems within departmental policies; and uses computer-based communication, label-generation, database, EDI, and spreadsheet programs to support accurate, timely documentation, ordering, and receiving. The clerk follows applicable policies and procedures, participates in performance improvement activities as requested, contributes to multidisciplinary healthcare teams, and uses independent judgment to set priorities, make decisions, and determine when tasks should be delegated. Other duties may be assigned.

Requirements

High school diploma or equivalent.
At least 1 year of materials management experience.
Ability to work independently and make sound judgments.
Ability to set priorities and determine when tasks should be delegated.
Ability to interpret and apply policies and procedures.

Nice To Haves

Associate degree.
At least 3 years of materials management experience.
ERP knowledge.

Responsibilities

Develop, create, and maintain hospital-wide departmental inventories, including operating room inventories.
Perform periodic inventory counts and support EDI ordering, material receipt, and replenishment through the PAR System.
Maintain PAR quantities, item descriptions, and bar coding in electronic databases, coordinating with department managers and other personnel to establish adequate quantities and supply volumes.
Coordinate supply deliveries with external vendors.
Work with prime distributors to resolve back orders, substitutions, delivery errors, and urgent requests.
Receive and deliver all supplies and equipment received by the hospital.
Determine inventory quantities, items, and storage requirements using requests, usage history, and cost analysis.
Provide internal and external mail services and courier services.
Resolve problems through direct action or referral to appropriate Materials Management personnel, within departmental policies.
Use computer-based communication, label-generation, database, EDI, and spreadsheet programs to ensure timely and accurate supply documentation, ordering, and receiving.
Comply with applicable departmental and functional policies and procedures, attendance requirements, punctuality expectations, and dress code.
Participate in performance improvement activities as requested.
Contribute as an active member of the healthcare team and support team building and the multidisciplinary approach to patient care and organizational functions.
Make independent, sound decisions in providing materials; use judgment to set priorities and determine when tasks should be delegated.
Apply policies and procedures to support compliance with state, federal, and local requirements.
Perform other duties as assigned.