Materials Coordinator

USPI • Rio Rancho, NM

1d • Onsite

About The Position

New Mexico Surgery Center Multi-Specialty @ Presbyterian Rust Medical Center ASC is hiring a Materials Coordinator. USPI New Mexico Surgery Center Multi-Specialty @ Presbyterian Rust Medical Center ASC is a specialty inpatient hospital which was established to set a new standard for excellence and patient satisfaction in the delivery of orthopedic and spinal surgery. USPI New Mexico Surgery Center Multi-Specialty @ Presbyterian Rust Medical Center ASC provides excellent patient services and the highest level of care, with the overall goal of improving the delivery of healthcare.

Requirements

• Orders general orthopedic, specialty orthopedic, anesthesia supplies, and office supplies.
• Processes all invoices for approvals to Materials Manager.
• Delivers supplies and equipment received to stock and patient care areas.

Responsibilities

• Communicates by phone or in person with business office staff, patient care staff, OR staff and physicians accessing any changes or additional need for supplies
• Orders stock and non-stock supplies
• Daily input of requisitions and purchase orders to ENVI
• Daily follow up of backorders, to include release dates, substitutions, and discontinued products.
• Maintains adequate stock levels in assigned areas. Deliver and stock items daily FIFO (first in first out) rotation
• Reviews patient charts for applicable implants and accessory charges. Follows USPI guidelines by entering implant logs into ENVI on a daily basis for accurate insurance billing.
• Receives, inspects, verifies supplies and equipment purchased by materials management
• Accurately processes all purchase orders, picking slips, and invoices with correct pricing
• Conducts late afternoon par level analysis for next day
• Coordinates returns to the vendor for credit. Obtain price quotes and other information for the using departments
• Maintains the computer inventory system in a timely and accurate manner and inputs locations, updates pricing, bin labels in ENVI
• Coordinates and trains the individual departmental staff on inventory of supplies
• Conducts inventory audits, spot audits and quarterly audits
• Prepares all inventory documents for spot and quarterly inventory audits
• Review monthly accrual log and forward to materials manager
• Meets with vendors sales representatives regarding new products or services, invoices, delivered order forms
• Works with OR Nurse Manager to help order specials for surgery
• Works with Insurance Verification team to assure that cases with implant that have an expected low reimbursement are done at a margin of profitability by coordinating with vendors, administration, and surgeons
• Use techniques to continually search for savings opportunities such as negotiation, substitutions, USPI and HPG contracts, USPI savings calls, other facility Materials Managers, and nursing care staff.
• Manages recalls by notifying staff of recall, returning product if needed, and filing paperwork.
• Order stock and non-stock supplies and maintains linen supply and stocks linen shelves
• Other duties as assigned

Benefits

• Medical, dental, vision, disability, and life insurance
• Paid time off (vacation & sick leave)
• 401k retirement plan
• Paid holidays
• Health savings accounts, healthcare & dependent flexible spending accounts
• Employee Assistance Program, Employee discount program
• Voluntary benefits include pet insurance, legal insurance, accident and critical illness insurance, long-term care, elder & childcare, AD&D, auto & home insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees